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Meeting Facilitation Coaching

Help The Arctic Institute by working with them to improve the effectiveness of their internal and external meetings.
The Arctic Institute
Washington, DC, USA
The Arctic Institute
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The Arctic Institute
Washington, DC, USA

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Posted February 15th

Meeting Facilitation Coaching

Project details

What we need
  • Initial assessment of areas of strength, targets for improvement and specific areas of focus for the coaching sessions
  • Up to three 1-hour coaching sessions exploring areas such as meeting purpose, preparation, facilitation techniques, and follow-up.
  • Wrap-up session with actionable steps and advice for moving forward
Additional details

We are looking for a volunteer professional to spend one to two hours live with our team of Arctic Migration researchers to present best practices and tips in virtual meeting facilitation! We have an incredible team of scientists who need some pointers on how to lead and facilitate meetings with a diverse group of participants. We hope that you will help us in a general professional training session and answer any questions they may have via email (~3 hours of volunteering!).

What we have in place
  • We currently have a Zoom and technical support, which should make it easy for you to get started. We also have a dedicated staff member to help you in your session, and the ability to provide any other information you need.
How this will help
This project will save us $2,940 , allowing us to run a free Arctic Winter College for 65 participants from around the world.

e have a stellar group of early career researchers and Indigenous knowledge holders who have important research on Arctic migrations to coordinate, but do not yet have the training to make their meetings impactful. By providing best practices and helping them with their meeting facilitation, you can make each of them better leaders and more comfortable building inclusive virtual spaces!

Project plan

0
Prep: Initial Assessment
  • Professional and Volunteer Manager discuss current meeting practices and purposes
  • Professional and Volunteer Manager decide on specific areas to focus on, schedule and goals for each coaching session
  • Volunteer Manager and Professional discuss if feedback from direct reports, peers or managers should be part of the process
1
Milestone 1: Coaching Sessions
  • In-depth coaching sessions on topics like meeting set-up and preparation, meeting facilitation and post-meeting best practices
  • Ensure each session is followed by a trial period to apply the skills and report back on the outcomes, learnings and follow-up questions
  • [Suggested Session] Best practices for preparing meetings (agendas, pre-reads, etc) depending on meeting type and meeting goal
  • [Suggested Session] Best practices for meeting facilitation to ensure healthy meeting participation and driving to the meeting goal
  • [Suggested Session] Best practices for meeting follow-up
2
Milestone 2: Wrap-up & Learnings
  • Volunteer Manager and Professional evaluate lessons learned and progress made throughout coaching sessions
  • Volunteer Manager and Professional discuss action steps and areas of focus going forward
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About the org

The Arctic Institute
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Posted by
Victoria H
Victoria H.

Managing Director

Our mission

TAI envisions a world in which the Arctic’s diverse and complex sources of insecurity are identified, understood, and innovatively resolved. We hope to achieve this by informing Arctic policy across the circumpolar region through objective, multidisciplinary, and innovative social science research. We do this through publishing high-quality, open access research on a range of issues relating to security in the High North; providing innovative policy analysis and recommendations to policymakers a

What we do

The Arctic Institute is an independent international institute dedicated to research of and engagement in the many dimensions of Arctic insecurity. Established in 2011, TAI provides data, analysis, and recommendations to policymakers, researchers, media, and the interested public. Based in Washington, DC, TAI’s network of research associates extends across North America, Scandinavia, and the European Union.

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