New Employee Onboarding

Help SHIELD Mentor Program design an effective onboarding program for the organization including an employee onboarding checklist and recommendations for best practices.
SHIELD Mentor Program
Greensboro, NC, USA
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SHIELD Mentor Program
Greensboro, NC, USA


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Posted August 31st

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New Employee Onboarding

Project Details

What We Need
  • A written document that identifies the Organization's timeline, onboarding goals, recommended responsibilities and support for new hire success:
  • An onboarding checklist and timeline template that can be completed by the Organization for each new hire
  • A suggested checklist and template outlining onboarding methods the Organization should pursue to meet its goals (human resources and information technology materials, department presentations, mentor assignment, skill sharing, etc.)
  • Recommendations on how to delegate onboarding responsibilities within the Organization or department, if applicable
  • A short plan for communicating with the new hire prior to their first day of work
Additional Details

Last year we recruited over 25 new volunteers, which helped us tremendously in delivering our programs and services. Our onboarding process is well documented and easy to follow; however, we are soliciting support to manage the growing number of volunteers desiring to work with us. If you enjoy meeting new people, then this project is for you!

What We Have In Place
  • We currently have volunteer onboarding materials, which should make it easy for you to get started. We also have an online community for new volunteers to find materials, and the ability to provide any other information you need.
How This Will Help
This project will save us $8,686 , allowing us to keep mentoring.

This project will help us get our volunteers ready to work with us while feeling informed and connected. Since most of the onboarding has to be done online, we want to make sure that our volunteers truly feel welcomed as a part of our family.

Project Plan

Prep: Information Gathering & Goal Setting
  • Volunteer Manager shares current new hire onboarding activities and materials
  • Volunteer Manager shares information about the structure of the Organization and department, and who new hires should meet and interact with
  • Professional and Volunteer Manager brainstorm onboarding goals and objectives, timelines, and parts of company culture that should be incorporated
Milestone 1: Assessment & Program Design
  • Professional communicates with Volunteer Manager and other stakeholders to conduct review of existing processes and training materials
  • Volunteer Manager gathers training materials and writes instructions where appropriate for different parts of onboarding, sharing with the Professional
Milestone 2: Draft Deliverable
  • Professional drafts full Onboarding Program with guidelines and recommendations
  • Draft will be based on key organization milestones and goals (ie. 30-60-90 day goals) and survey for gathering feedback on a participatory program and measuring onboarding program success
  • Professional drafts full Onboarding Program with guidelines and recommendations
  • Volunteer Manager reviews and provides feedback to the Professional
Milestone 3: Final Deliverable
  • Professional delivers final Onboarding Plan to Volunteer Manager
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About The Org

SHIELD Mentor Program
Our Mission

Our mission is to Strengthen, Help, Inspire and Encourage Leadership Development by delivering structured mentoring activities and programs for young people.

What We Do

We provide group mentoring and leadership development opportunities to youth in grades 4-12. Our program facilitates guided group discussions based on a curriculum that equips our youth participants for leadership and community engagement.

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