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HR Systems

Help oSTEM, Inc ensure their HR processes and systems are efficient and compliant, so that they can effectively hire and manage people.
oSTEM, Inc
Miami, FL, USA
oSTEM, Inc
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oSTEM, Inc
Miami, FL, USA

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Cause
LGBTQ+
Skills
Human resources

Posted April 12th

HR Systems

Project details

What we need
  • Audit of the existing systems and processes; the audit is limited to hiring and termination practices, work scheduling, payroll processing, benefits administration, insurance, and compliance with federal and state employment laws
  • Recommendation for process improvements and software providers (if necessary)
  • Implementation of chosen software (if necessary)
  • Training on maintenance tasks
Additional details

We currently have a few software systems in place (O365, Google Workspace, Notion) and would like some recommendations to streamline some processes and set up a better internal directory.

What we have in place
  • We currently use O365 as our source of truth for user data. We have semi-automated IT onboarding processes using Power Automate. Google Workspace is setup to automatically provision/sync based on O365.

    The main thing we'd like to change is that we currently have a Google Sheet that serves as our "volunteer directory." This is not ideal(tm) because it doesn't stay in sync and also exposes to much PII to everyone in the organization (including phone numbers and personal emails).
How this will help
This project will save us $6,746 , allowing us to serve our organization's mission.

We hope to improve and streamline our HR systems to enable easier onboarding and discoverability and decrease the cost of maintenance going forward. This will let the rest of the organization operate more efficiently and with fewer obstacles to accomplishing their goals.

Project plan

P
Prep: Information Sharing
  • Volunteer Manager shares information about existing systems and processes in place, including any software providers used
  • Volunteer Manager shares relevant materials such as employment offer letters, termination letters, and time sheets
1
Milestone 1: Analysis & Recommendations
  • Professional reviews existing systems, and asks any clarifying questions
  • Professional identifies areas for improvement
  • Professional recommends improvements to processes, underlying policies, and tools such as software to help administer tasks
  • Volunteer Manager provides feedback
2
Milestone 2: Implementation
  • Professional implements (or advises Volunteer Manager as they implement) process recommendations
3
Milestone 3: Training
  • Professional provides a detailed explanation of implemented changes
  • Professional provides support and/or training necessary to set up Volunteer Manager so that changes can be fully adopted
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About the org

oSTEM, Inc
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Causes
LGBTQ+ Diversity & inclusion Science & technology
Posted by
Travis D
Travis D.

Vice President of Innovation & Technology

Our mission

oSTEM empowers LGBTQ+ people in STEM to succeed personally, academically, and professionally by cultivating environments and communities that nurture innovation, leadership, and advocacy.

What we do

We envision a world where LGBTQ+ people in the STEM community are empowered to achieve success in a safe and supportive environment that celebrates their diversity and unique contributions.

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