Accounting Systems Set Up

Help Justice Arts Coalition set up an accounting software to support their budgeting and reporting needs.
Justice Arts Coalition
Silver Spring, MD, USA
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Justice Arts Coalition
Silver Spring, MD, USA


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Posted March 4th

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Accounting Systems Set Up

Project Details

What We Need
  • Setup of selected accounting software (e.g. Aplos, Araize)
  • Training and guidelines on how to manage system and generate basic reports
Additional Details

I have a background in strategic planning and finance, so I'm familiar with budget making and GAAP principles generally. I'm the Treasurer of the Board for a non-profit that needs to setup an accounting system for the first time, to move away from the ad-hoc spreadsheet system they were using before.

What We Have In Place
  • We've got a Quickbooks license and have kept track very well of all expenses and income so far. We previously had a fiscal sponsor that money and accounting flowed through, but we recently got our own bank account and 501c3 status. So it's truly a fresh start.
How This Will Help
This project will save us $5,409 , allowing us to kick start the backbone of our new organizational structure and move away from volunteer work to grow into a fully-functioning, sustainable non-profit.

As I mentioned, we only recently obtained 501c3 status and had operated for 2 years under a fiscal sponsor. This is the most important topic in our organization right now and essential to our continued operations, given we are now responsible for filing financials at EOY with accurate accounting

Project Plan

Prep: Information Sharing
  • Volunteer Manager shares detailed description of existing financial record keeping and financial reporting system
  • Professional makes recommendations on accounting system reports to address the Organization's needs
  • Note: If necessary, Volunteer Manager may have Volunteer sign a Non Disclosure Agreement (NDA) prior to sharing and discussing Organization’s financial information
Milestone 1: Implementation
  • Professional conducts financial data migration
  • Professional and Volunteer Manager check accuracy of migration
  • Professional sets up account admin privileges for Organization’s designated admin users
Milestone 2: Training & Handover
  • Professional provides basic training for Volunteer Manager and supporting staff for tracking and reporting needs including guidelines for continued use of system
  • Professional reviews above guidelines and tips with Volunteer Manager
  • Professional is available for up to two weeks to address questions as Volunteer Manager starts to adopt new bookkeeping system
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About The Org

Justice Arts Coalition
Posted by
Theo M.

Treasurer, Board Member

Our Mission

The Justice Arts Coalition (JAC) unites teaching artists, arts advocates, currently and formerly incarcerated artists, and allies, harnessing the transformative power of the arts to reimagine justice.

What We Do

Through the sharing of stories and resources, and by using the arts as a bridge between people inside and outside of prison, the Justice Arts Coalition (JAC) unites teaching artists, arts advocates, and currently and formerly incarcerated artists and allies, harnessing the transformative power of the arts to reimagine justice. This work stems from the premise that art can serve as connective tissue, weaving its way back and forth through prison walls to foster and strengthen relationships between people inside and out. Art can remind us of our shared humanity, of our common struggles and sacrifices, and that every one of us has unique gifts and a unique story to share. To create a work of art, a song, a dance, or a poem within the barren confines of prison is truly a courageous and liberatory act--a reclaiming of identity, of possibility, of worth; a demand to be visible. JAC affirms and uplifts those who venture onto this path towards internal freedom, while amplifying their voices so that more and more people outside will feel compelled to fight for their physical freedom.

We provide numerous opportunities for the over 350 incarcerated artists in our growing network to share their work both through our own platforms and by facilitating connections to opportunities offered by partner organizations.

JAC hosts exhibitions, online galleries, and ArtLinks events in which community members view new works by incarcerated artists and write letters to the artists sharing their reflections and feedback on the work. JAC also hosts an arts-focused correspondence program, the pARTner Project, through which incarcerated artists are paired with artists on the outside to exchange letters, creative works, sources of inspiration, and words of support and encouragement. JAC supports teaching artists and arts organizations that provide programs in prison by serving as a hub for resources, community building, and collective problem solving.

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