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Event Concept & Plan

Help Adaptive Adventures think through their event concept and plan to ensure their event is a smashing success.
Adaptive Adventures
Westminster, CO, USA
Adaptive Adventures
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Adaptive Adventures
Westminster, CO, USA

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Cause
Diversity & inclusion
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Event planning

Posted November 19th

Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

We are beginning planning for our annual event held in May, Adaptive Adventures Celebrates. Each year we celebrate a new concept, this year was "community". 2021 event will most likely be held virtually. Would like review by professional of concept, thoughts on previous performance of event and wisdom regarding sponsorships.

What we have in place
  • We have a recording of this years event that was transitioned to virtual and comprehensive post-event reports for multiple years both virtual and in person. We have very detailed documents of the previous run of show. We also have clearly defined goals for the upcoming event. We are open to any and all ideas and appreciate feedback.
How this will help
This project will save us $3,002 , allowing us to continue focusing our dollars on our life changing programs and ultimately serving more people with disabilities and their families.

This project will help give guidance as to the direction we move in during a difficult period to capture and engage our community of supporters. We are excited for fresh perspectives. Your assistance will help ensure a successful event furthering our mission and allowing us to serve more individuals.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Adaptive Adventures
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Causes
Diversity & inclusion Health & nutrition Military & veterans affairs
Posted by
Chelsea E
Chelsea E.

Executive Director

Our mission

Established in 1999, Adaptive Adventures provides progressive outdoor sports opportunities to improve quality of life for children, adults and veterans with physical disabilities and their families.

What we do

Our vision is to ensure that all individuals with physical disabilities have access to participation in outdoor sports regardless of their locations, equipment needs or economic status.

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