This project is in progress
Matched with Vanessa F
Matched with
Vanessa F.

Event Concept & Plan

Help Caribbean Medical Mission think through their event concept and plan to ensure their event is a smashing success.
Caribbean Medical Mission
East Orange, NJ, USA

Posted June 17th

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Project Details

What We Need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional Details

We would like to have a virtual gala

What We Have In Place
  • We currently have Fundraising committee members that would be involved, which should make it easy for you to get started. We also have the attenative date, and the ability to provide any other information you need.
How This Will Help
This project will save us $1,792 , allowing us to Buy new equipment such as no touch thermometers, increase video education methods and increase the purchase of medication for chronic illness and offer more mammograms for early cancer detection.

First week in Nov. is our gala.This is where we raise funds for our mission trips.We want to keep our loyal supporters involved.
By having a virtual event, we can raise money and have a great time

Project Plan

Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About The Org

Caribbean Medical Mission
Posted by
Angela V.

Member of the Board of Trustees

Our Mission

Over the years, our members have visited and treated patients in Guyana, Jamaica, Nigeria, St. Vincent/Grenadines and local health fairs in Essex County. The Caribbean Medical Mission has also extended its generosity by donating numerous items.

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