Event Concept & Plan

Help Therapeutic Ranch for Animals and Kids (TRAK) think through their event concept and plan to ensure their event is a smashing success.
Therapeutic Ranch for Animals and Kids (TRAK)
Tucson, AZ, USA
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Therapeutic Ranch for Animals and Kids (TRAK)
Tucson, AZ, USA

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Posted May 19th

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Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

Hello! I am searching for a seasoned event coordinator to analyze our current events and provide coaching to help us bring them to the next level. In recent years, we have struggled to bring in significant dollars and new donors through our events. We have also experienced significant growth over the past three years, both in staff members and community recognition. I would love help coming up with a plan for each event; how can we bring it to the next level, better execution, and make more $$.

What we have in place
  • We currently have a dedicated Events Director who is eager to get started, which should make it easy for you to get started. We also have detailed plans for our events, past event outcomes, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to feed one mini horse for 6 months.

TRAK Ranch is a booming non-profit in Tucson, providing much needed therapeutic services to both children and adults in our community. Our assets eat...a lot! Most of our funding goes towards feeding our animals, leaving little left for staff development and resources. We need to bring our events to the next level. Not only to bring in significant dollars, new donors and community partners; but also to reflect our growth that we have experienced as an organization and serve our community!

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Therapeutic Ranch for Animals and Kids (TRAK)
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Posted by
Jordyn C.

Director of Development and Communications

Our mission

Strengthening kids and community through animal interaction. Program is focused on children with and without specific challenges. The focus of the program is to offer participants opportunities to provide service to people and animals of the community. Participants will receive specific educational skills, business, and vocational training that will aid in their efforts to help themselves, each other and their community.

Testimonials

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