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Team Off-Site or Retreat Planning

Help Independent Media Artists of Georgia Etc., Inc db… have a focused, engaging and successful offsite retreat for their staff or clients by planning the content programming and logistics, and sharing best practices.
Independent Media Artists of Georgia Etc., Inc dba Atlanta Film Society
Atlanta, GA, USA
Independent Media Artists of Georgia Etc., Inc dba Atlanta Film Society
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Independent Media Artists of Georgia Etc., Inc dba Atlanta Film Society
Atlanta, GA, USA

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Cause
Arts & culture
Skills
Human resources Project management

Posted August 28th

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Team Off-Site or Retreat Planning

Project details

What we need
  • A detailed agenda for the team event, including a rundown of content and activities
  • A project plan that itemizes the key steps and timelines for preparation and logistical considerations, such as travel and accommodations, catering needs, guest speakers, session content development, and materials
  • A communication plan to attendees including themes, goals, logistics and any preparation participants should consider before the event
  • A draft budget showing any known costs associated with the team event
Additional details

Our retreat is planned for November 20-22 in an offsite location that is being provided by a prior Board Chair. We need help structuring the agenda to provide training/activities that will facilitate team building and a bonding experience for the staff.

What we have in place
  • We currently have the location and the dates set, which should make it easy for you to get started. We also have a person who is in charge of this event, and the ability to provide any other information you need.
How this will help
This project will save us $6,746 , allowing us to Put those resources towards our year-round programming and the Atlanta Film Festival.

We want to make the best use of staff time for the retreat and make sure that we have attainable goals and expectations.

Project plan

P
Prep: Information Sharing
  • The Volunteer Manager shares information about the team event with the Professional, including the planned date, number of participants, total available budget, goals, and any other available details regarding the planned or preferred location, content, theme, or activities
  • The Professional and the Volunteer Manager meet to discuss the team event concept, brainstorm ideas for content and activities, and establish timelines for the project
  • Note: This project does not include the Professional's attendance at the team event or any coordination of the event itself. If you would like pro bono help with creating a detailed event budget for your team offsite, please post the Event Budget Creation project
1
Milestone 1: Content & Agenda Planning
  • Based on the Organization’s goals for the team event and the direction provided on content, the Professional provides an outline of the proposed content and schedule for the Volunteer Manager to review
  • The Volunteer Manager discusses the proposed content and schedule with other internal stakeholders, and provides feedback to the Professional
  • The Professional revises the proposed content and schedule, and advises the Volunteer Manager on next steps the Organization may need to take to develop the content, such as invite guest speakers, request staff members to lead sessions, etc.
2
Milestone 2: Logistics Planning
  • The Professional provides a draft project plan that identifies key preparation steps and logistics, as well as assignments and timelines for each item
  • The Volunteer Manager reviews the draft project plan with internal stakeholders, and provides feedback to the Professional including key logistics decisions like venue and timing.
  • The Professional finalizes the project plan, and advises the Volunteer Manager on next steps to implement it
3
Milestone 3: Draft Budget
  • The Professional drafts a budget for the team event and fills it in with any known costs, such as venue, travel, materials, guest speakers, etc.
  • The Volunteer Manager reviews the budget with internal stakeholders and provides feedback to the Professional
  • The Professional incorporates the feedback and delivers the draft budget to the Volunteer Manager
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About the org

Independent Media Artists of Georgia Etc., Inc dba Atlanta Film Society
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Causes
Arts & culture Education
Posted by
Marguerite M
Marguerite M.

Managing Director

Our mission

To connect, educate, and engage audiences with the creative industry by supporting artists and providing a platform for their work. We champion cultural discovery, foster artistic growth, and advocate for diverse voices in film and media arts.

Testimonials

Read the Impact Story
I loved working with Gary. He is a wonderful professional and easy to work with. He provided so many neat ideas and solutions for our event. Would highly recommend him and would be happy to work with him again.
Marguerite M.
Marguerite M.

Managing Director

Team Off-Site or Retreat Planning Project

I enjoyed the opportunity to assist the Atlanta Film Society in planning their upcoming off-site organizational retreat. We met by conference call once per week for 30-minutes, which proved extremely useful in developing the event planning document and retreat agenda.
Gary V.
Gary V.

Volunteer

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