Event Plan Creation

Posted by
Kate P.

Volunteer Manager

Posted Date
Apr 4, 2019
Virtual volunteer opportunity
Impact statement
This project will save us $4,212 , allowing us to spend more time on Environmental Education. We are a tiny staff of 3- soon to be 4.

Project Details

What We Need
  • Description of event concept and programming
  • Recommendations and research on venue, catering, and other vendors needed
  • Timeline for preparation and outline of team roles & responsibilities
  • Recommendations on pre- and post-event communications
  • Detailed day-of-event schedule
  • Note: This project does not include on-site event coordination or support on the day of the event. Related projects that may be completed in parallel are the Event Vendor Selection project, the Event Publicity Plan project, and the Event Budget Plan project
Additional Details

We are planning a fundraising dinner for this fall at Audubon Bent of the River. We will have it in our barn so we already have our venue. We hope this will be a fundraiser for us. It won't be large since we don't have a lot of room. We're thinking of having 20 to 25 people.

What We Have In Place
  • We currently have Our own venue, dishes, silverware, table clothes and tables., which should make it easy for you to get started. We also have a caterer in mind and donated dessert, and the ability to provide any other information you need.
How This Will Help

We want this to be a yearly fundraiser.

Project Plan

Prep: Information Exchange
  • Volunteer Manager provides overview of event vision, goals, and budget for execution, as well as any context about past organization events that can inform future event planning
  • Volunteer Manager introduces staff and/or volunteers available to help with event execution
Milestone 1: Research and Plan Development
  • Professional connects with Volunteer Manager for a brainstorming session
  • Professional drafts event concept and programming proposal
  • Professional conducts research on vendors and compiles suggestions based on event budget
  • Professional drafts project management timeline, roles and responsibilities, and day-of-event schedule
Milestone 2: Recommendations and Feedback
  • Professional shares event plan & recommendations with Volunteer Manager
  • Volunteer Manager provides feedback (up to 2 rounds)
Milestone 3: Presentation of Deliverables
  • Professional delivers final event plan
  • Professional advises on day-of-event execution
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About The Org

Our Mission

Audubon's mission is to conserve and restore natural ecosystems focusing on birds, other wildlife, and their habitats for the benefit of humanity and the Earth's biological diversity.

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