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Event Plan Creation

Exchange Family Center
Durham, NC, USA
Exchange Family Center
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Exchange Family Center
Durham, NC, USA

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Cause
Human services
Skills
Event planning Project management

Posted March 18th

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Event Plan Creation

Project details

What we need
  • Description of event concept and programming
  • Recommendations and research on venue, catering, and other vendors needed
  • Timeline for preparation and outline of team roles & responsibilities
  • Recommendations on pre- and post-event communications
  • Detailed day-of-event schedule
  • Note: This project does not include on-site event coordination or support on the day of the event. Related projects that may be completed in parallel are the Event Vendor Selection project, the Event Publicity Plan project, and the Event Budget Plan project
What we have in place
  • We currently have a template, which should make it easy for you to get started. We also have conducted the campaign before, and the ability to provide any other information you need.
How this will help
This project will save us $4,212 , allowing us to scale our campaign efforts at the end of the year and work more efficiently as a small development shop.

Our end-of-year campaign is critical as it where most nonprofits acquire 30 - 40% of their annual donations. Currently, we are not making the best use of the season and our potential. This project will ensure that we are effectively communicating our annual campaign goals, our needs and the importance of community participation in our campaign.

Project plan

P
Prep: Information Exchange
  • Volunteer Manager provides overview of event vision, goals, and budget for execution, as well as any context about past organization events that can inform future event planning
  • Volunteer Manager introduces staff and/or volunteers available to help with event execution
1
Milestone 1: Research and Plan Development
  • Professional connects with Volunteer Manager for a brainstorming session
  • Professional drafts event concept and programming proposal
  • Professional conducts research on vendors and compiles suggestions based on event budget
  • Professional drafts project management timeline, roles and responsibilities, and day-of-event schedule
2
Milestone 2: Recommendations and Feedback
  • Professional shares event plan & recommendations with Volunteer Manager
  • Volunteer Manager provides feedback (up to 2 rounds)
3
Milestone 3: Presentation of Deliverables
  • Professional delivers final event plan
  • Professional advises on day-of-event execution
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About the org

Exchange Family Center
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Cause
Human services
Posted by
Calvin B
Calvin B.

Development & Communications Manager

Our mission

The Exchange Family Center makes children's lives better by strengthening their families, teachers, and communities through proven counseling, coaching, and training.

We believe that caring adults are essential to developing resilience in children so they thrive now and as they grow
We build up the skills and capacities of the caring adults children rely on
We create safe spaces and responsive environments

Testimonials

Read the Impact Story
I truly enjoyed working with Sarah. She is extremely knowledgeable and was able to deliver a product that will work beyond our initial Catchafire project. She tailored a project template specific to my agency's needs and offered invaluable insight into event planning. It would be a pleasure to be able to work with her again in the future.
Calvin B.
Calvin B.

Development & Communications Manager

Event Plan Creation Project

(No testimonial has been submitted by Sarah)
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