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Matched with Rodney S
Matched with
Rodney S.

Data Collection Plan

Posted by
Donalda W.

Director of Fund Development and Engagement

Posted Date
Mar 21, 2019
Location
Virtual volunteer opportunity
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Impact statement
This project will save us $6,868 , allowing us to reinvest the dollars saved back into delivery of our programs or back into general operations. It will save our organization time now spent on ineffective methods of data collection.

Project Details

What We Need
  • A set of key metrics to regularly track
  • Spreadsheet tool to collect data on key metrics with accompanying tables and graphs for analysis
  • Training for best practices on data collection
  • Training on how to use the spreadsheet and analyze key metrics
  • Note: this does not include data entry or analysis of the data
Additional Details

We require an efficient method to collect data, metrics to define what data we should be collecting, and an understanding of why the data is important and how it can be effectively used to better align with our mission, strategic plan, and the goals of our programs and services; to cultivate, solicit, and steward donors, and potential funders; and to stay relevant and address community needs. We need a system that is cost-effective and flexible as our programs/reporting needs change.

What We Have In Place
  • We have a new 3-5 year strategic plan, descriptions/goals for our programs, an initial outline of expected outcomes, and staff who are eager to move forward with measuring our impact.
How This Will Help

Building data collection metrics will enable us to apply for grants to support our programs; report on the output. outcome, and impact of our programs to funders, donors, members, and other vested parties; and evaluate the success of our programs, based on our goals. This project will empower us to develop new programs more effectively and gain more meaningful insight on our overall impact in the community.

Project Plan

P
Prep: Initial Conversation, Defining Success, and Goal Setting
  • Volunteer Manager shares relevant materials describing their programs
  • Professional facilitates conversation with Volunteer Manager to determine what constitutes program success
  • Professional and Volunteer Manager agree on goals, timeline, and next steps for the project
1
Milestone 1: Professional Identifies Key Metrics
  • Professional comes up with a set of key metrics to track
  • Professional outlines how to track each metric, including frequency of measurement and unit of measurement
2
Milestone 2: Data Collection and Analysis Tool Created
  • Volunteer Manager provides feedback on the suggested metrics
  • Professional incorporates feedback into final set of metrics
  • Professional creates a spreadsheet for Organization to collect data, along with relevant tables and graphs to help analyze data
3
Milestone 3: Team Training Session
  • Professional trains team members how to collect the data points and enter them into the tool
  • Professional trains team members how to run reports and use them for analysis
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About The Org

Our Mission

CreaTV fulfills its mission to inspire, educate and connect San Jose communities, using media to foster civic engagement, by providing the free airtime and the low-cost training and tools that allow diverse and often under-served communities to tell their stories and express their views through video.

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