Annual Report Writing

Posted by
Amy K.

Program Planning Specialist

Posted Date
Mar 18, 2019
Virtual volunteer opportunity
Impact statement
This project will save us $9,148 , allowing us to concentrate our staff's talents on where it's truly needed: serving our clients and improving the efficiencies of our programs.

Project Details

What We Need
  • Clear and effective copy for an annual report that illustrates the Organization’s successes and plans for growth (e.g., descriptions of programs, allocation of funds, and recognition of donors and volunteers)
  • Blueprint of the structure for the annual report, including optimal content, length, and style
What We Have In Place
  • We currently have examples of previous year reports, which should make it easy for you to get started. We also have a federally submitted outcomes report, financial audit, and the ability to provide any other information you need.
How This Will Help

Our agency has been working to reduce poverty in our county for 54 years, and presence is known throughout a majority of low-income individuals. However, as we are working on diversifying our funding, we have identified that the general population is unfamiliar with our programs and offerings. A strong annual report will help tell our story to all residents.

Project Plan

Prep: Distribution of Materials
  • Volunteer Manager delivers relevant information such as the Organization's mission, vision, and key messages, profiles of individuals or communities served, previous annual reports, and stories of impact
  • Volunteer Manager shares the previous year's statistics, financial statements, significant accomplishments and stories of impact, awards received, new and noteworthy grants, as well as the complete list of supporters (including names and donor levels)
  • Professional reviews prep materials, identifies any information gaps, and requests additional information or clarification (as needed)
Milestone 1: Brainstorm & Planning
  • Professional and Volunteer Manager connect to discuss prep materials, overall goals, and desired tone and style for the annual report
  • Professional and Volunteer Manager brainstorm key messages, themes, and content, and determine the timeframe for draft and final product delivery
Milestone 2: Annual Report Outline
  • Professional creates the outline for the annual report and submits to the Volunteer Manager for review
  • Volunteer Manager reviews outline and provides feedback
  • Professional incorporates feedback and creates final draft of the annual report outline
Milestone 3: Final Annual Report
  • Professional writes first draft of the content for the report and submits to the volunteer manager for review
  • Volunteer Manager reviews the content and provides feedback
  • Professional incorporates feedback and creates final draft of the content
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About The Org

Our Mission

We work in partnership with the community to empower residents to improve their physical, social and economic well-being.

What We Do

At WCCA, we offer 19 programs that focus on 4 major areas of Poverty: Self-Sufficiency, Housing, Education, and Nutrition. We work closely other local non-profits, individuals and government officials to help end poverty.

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