This project was completed on Nov 14, 2018
Matched with Sofia C
Matched with
Sofia C.

Event Budget Creation

San Francisco, CA, USA
Posted by
Adama B.

Executive Director

Posted Date
Oct 12, 2018
Virtual volunteer opportunity
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Impact statement
This project will save us $4,212 , allowing us to Be clear about what we can do and what's needed.

Project Details

What We Need
  • A detailed event budget that breaks down the total available funds into itemized cost categories
  • A flexible event budget template that can be reused for future event planning
  • Tips on how to stick to the budget and manage unexpected costs
What We Have In Place
  • We currently have Event goals, available staff, which should make it easy for you to get started. We also have A concurrent event project, and the ability to provide any other information you need.
How This Will Help

This will help bring clarity for the event project I have in the works. This goes hand and hand.

Project Plan

Prep: Share and Review Event Information
  • Volunteer Manager provides Professional with the event plan or concept brief, which should include the total available budget, the purpose and goals of the event, and any known logistical aspects such as the expected number of guests, timing, location, etc.
  • Volunteer Manager provides Professional with any prior event budgets, including any known costs or vendors (such as the preferred venue, or a caterer that the Organization has worked with before)
  • Volunteer Manager indicates which aspects of the event are a ‘must have’ and which are a ‘nice to have’
Milestone 1: Draft Budget Review
  • Professional creates a draft of the budget with itemized cost areas, including recommended allocations and any known or fixed costs, and shares it with the Volunteer Manager
  • Volunteer Manager reviews the budget and provides up to two rounds of feedback
Milestone 2: Final Budget
  • Professional delivers the final event budget to the Volunteer Manager
Milestone 3: Recommendations
  • Professional provides Volunteer Manager with advice about how to manage the budget and any unexpected costs
  • Professional teaches Volunteer Manager how to adjust the budget spreadsheet to see how removing, modifying, or adding cost items affects the overall budget
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About The Org

Our Mission

Mission Statement:
Is to get children and youth out of the city and into arts, science and nature. We will do this by leading weekend trips where children/youth can explore the world around them and beyond.

What We Do

We lead weekend outings for youth and children. Our goal is to foster a love for nature, arts and science that could be missed due to lack of opportunity.


I thought Sofia was ready to hit the ground running.
Adama Bryant
Adama B.

Executive Director

Event Budget Creation Project

(No testimonial has been submitted by Sofia)

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