Annual Report Writing

Science & Technology

By Deborah T.

Posted May 2, 2018


This project will save us $9,148 , allowing us to run more hands-on creativity trainings with government secondary school students who normally do not have the opportunity to express their creativity in the rigid curriculum.

What We Need

  • Clear and effective copy for an annual report that illustrates the Organization’s successes and plans for growth (e.g., descriptions of programs, allocation of funds, and recognition of donors and volunteers)
  • Blueprint of the structure for the annual report, including optimal content, length, and style
  • Suggestions for format and visuals, if applicable

Nice To Have

Actionable suggestions on how to use our existing photographs to more effectively tell our story

How This Will Help

As a 10+ year old organization, Twende has accomplished a fair amount. However, we have never created an annual report. We're keen to share our work to our past, current, and future donors, as well as with our past, current, and future community of participants, innovators, Tanzanian & international volunteers, government officials, and other partners who play critical roles in Twende's work. Our approach of collaboration and partnership makes clear and effective materials to communicate what we do and what we're planning to do, absolutely critical.

What We Have In Place

We have already written some basic copy that summarizes the different trainings and aggregates the quantitative side of FY2018 (ended in March), and we have started a booklet of technology prototypes (physical outputs) from our trainings. We have worked with a professional accountant volunteer to close out our FY2018 year, and we have plans laid out for FY2019. We are currently working on a new website. We are happy to help support in copy-editing but we need some direction and assistance as most of our team speaks English as a 2nd/3rd+ language.

Fun Fact

Our team values diversity & learning. We're made up of 5 Tanzanians, a Brit, and an American - and right now, we're also working with 2 Tanzanian and 1 Austrian volunteers. Our ages span more than 50 years, and we share about ourselves every Wednesday during lunch presentations.

  • Location: Remote (work anywhere)

Project Steps

Prep: Distribution of Materials
  • Volunteer Manager delivers relevant information such as the Organization's mission, vision, and key messages, profiles of individuals or communities served, previous annual reports, and stories of impact
  • Volunteer Manager shares the previous year's statistics, financial statements, significant accomplishments and stories of impact, awards received, new and noteworthy grants, as well as the complete list of supporters (including names and donor levels)
  • Professional reviews prep materials, identifies any information gaps, and requests additional information or clarification (as needed)
Milestone 1: Brainstorm & Planning
  • Professional and Volunteer Manager connect to discuss prep materials, overall goals, and desired tone and style for the annual report
  • Professional and Volunteer Manager brainstorm key messages, themes, and content, and determine the timeframe for draft and final product delivery
Milestone 2: Annual Report Outline
  • Professional creates the outline for the annual report and submits to the Volunteer Manager for review
  • Volunteer Manager reviews outline and provides feedback
  • Professional incorporates feedback and creates final draft of the annual report outline
Milestone 3: Final Annual Report
  • Professional writes first draft of the content for the report and submits to the volunteer manager for review
  • Volunteer Manager reviews the content and provides feedback
  • Professional incorporates feedback and creates final draft of the content
Prerequisites for Professional
  • Excellent writing and communications skills
  • Experience writing annual reports or comparable marketing collateral
Prerequisites for Organization
  • A senior staff member (e.g., executive director or board member) committed to providing feedback
  • Information about your Organization’s impact, financials, program achievements, and other relevant details

Our Mission

Empowering people to design and make their own technologies that solve community challenges in Tanzania

What We Do

We're known for our welcoming maker-space with hammers, welding machines, drills, and a lathe, as well as our project-based, hands-on design and creativity workshops, where participants from all sorts of backgrounds identify challenges they see in their communities and make a physical prototype of a possible solution. Examples include a bicycle-powered washing machine, soap cutter machine, and vegetable cutting machine. Over the past few years, we have worked with 1,000+ people in 25+ primary & secondary schools, women's organizations, farmer's groups, and youth organizations in Arusha and surrounding communities. Our approach: 1) SHAWISHIKA (be inspired): raising awareness of how technologies can improve lives in communities and inspiring people to solve their own challenges. 2) JARIBU (try): giving opportunities for people to try innovating and build their confidence as problem-solvers. 3) ENDELEZA (continue): providing support for those who want to continue as entrepreneurs and disseminate their innovations more widely across Tanzania and beyond.