Individual Donor Letter

Violence Prevention

This project was


Oct 13, 2017

Matched with:

Bob M.

This project will save us $600, allowing us to provide bully prevention programs to an additional 100 children.

What We Need

  • A concise, well-articulated letter template to request funds from individual donors. General guidelines include:
    • A clear ask
    • Effectively communicate who you are as an Organization and why you need the funds now
    • Not to exceed two pages

How This Will Help

We have an annual direct mail end of year "friends" campaign and have used the same "template" for the past 15 years. It might be time to mix it up a little. We do great work to prevent child abuse and bullying and keeping kids safe. We need to grow our donor base and make our supporters feel that their donations are truly making a difference.

What We Have In Place

We currently have samples of past "friends" letters which should make it easy for you to get started. We also have many "disclosures" and stories to share and the ability to provide any other information you need.

Fun Fact

We're a small organization with a grassroots feel, dealing with some very personal, sensitive issues, but we're making a real difference in the lives of many children.

  • Location: Remote (work anywhere)

Project Steps

  • Prep: Information gathering
    • Volunteer Manager and Professional discuss the objectives of the project and key audiences
  • Milestone 1: Document creation
    • Professional writes copy aligned with Volunteer Manager's style, tone, clarity, and length
  • Milestone 2: Wrap-up
    • Volunteer Manager and Professional discuss any small edits; Professional submits final version
Prerequisites for Professional
  • Excellent writing skills
  • Ability to synthesize information and effectively communicate the main points in a compelling way
Prerequisites for Organization
  • Clarity on your fundraising goals
  • Clear description of your Organization and mission, what you do, and why you need the funds now
  • Marketing materials about your Organization that you can share

Our Mission

CAPS is a leading volunteer organization dedicated to the prevention of child abuse and bullying, and provider of youth violence prevention and child safety education to school age children. Using the power of professionally trained volunteers, CAPS presents prevention through education programs in classrooms across Long Island. Our Bully Prevention Center provides coaching and strategies to children, families and educators dealing with egregious cases of bullying. Our mission: Working together to keep every child safe from harm.

What We Do

Each year Child Abuse Prevention Services (CAPS) touches the lives of more than 40,000 Long Island children with our prevention-through-education programs for elementary, middle and high school students - programs that prevent bullying, child abuse, date rape, sexual harassment and promote Internet safety. Since 1982, our professionally trained community volunteers have been presenting these dynamic cutting-edge programs with compassion and sensitivity, creating “safe havens” in classrooms from East Rockaway to East Hampton, where children feel secure and comfortable to talk about some of the most difficult, sensitive, personal issues affecting their lives. Our CAPS Bully Prevention Center, launched in September 2010, is an innovative program that responds to the growing needs of parents, children and educators to address the difficult problem of bullying and cyberbullying. This program offers parents a place to turn to for help if their child is a target of bullying; it creates student leadership teams in high schools and middle schools across LI to reduce the incidence of bullying in our schools; it provides parent education workshops on issues of child safety, and professional development for school personnel. And for the past two years, CAPS has been working with educators in schools across the state to implement best practices to fulfill the regulations of The Dignity for All Students Act, NYS’ anti-bullying legislation.

It was great working with Bob. He quickly understood the nature of our organization, and was able to expertly craft a donor letter for us with all the elements we wanted to include. The whole process was quick, painless and professional. I can't wait to see the results of our end-of-year campaign.
Alane Fagin
Alane F.

Project Manager

Individual Donor Letter Project

Alane was a pleasure to work with. She knew what she wanted the letter to convey and sent me past samples to help me jump-start the project. With 2 quick calls , one draft and one revision we were done. Hopefully this helps increase CAPS donations for their year-end fund drive.
Bob Meyer
Bob M.