Data Collection Plan

Help YourPassion1st identify their program’s success metrics and teach them how to collect and analyze data to regularly measure the effectiveness and impact of their programs.
YourPassion1st
Oak Park, IL, USA
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YourPassion1st
Oak Park, IL, USA

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Posted April 19th

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Project details

What we need
  • A set of key metrics to regularly track
  • Spreadsheet tool to collect data on key metrics with accompanying tables and graphs for analysis
  • Training for best practices on data collection
  • Training on how to use the spreadsheet and analyze key metrics
  • Note: This project does not include data entry or analysis
Additional details

Purpose of Role: We need volunteers to help us document our operational processes on various teams (Marketing, People & Culture, Finance, Fundraising, etc.). Documenting these processes will allow future volunteers and employees to be onboarded much more quickly, keeping and improving internal communications, and streamlining productivity.

Necessary Skills:
- Knowledge of BPMN (Business Process Model and Notation)
- Experience in documentation of process workflow from zero, web based solutions

What we have in place
  • We currently have business process project, which should make it easy for you to get started. We also have weekly team meetings, and the ability to provide any other information you need.
How this will help
This project will save us $6,868 , allowing us to reinvest to create more programs for the youth we serve

Help the organization run more efficiently and create benchmarks for the future.

Project plan

P
Prep: Initial Conversation, Defining Success & Goal Setting
  • Volunteer Manager shares relevant materials describing their programs
  • Professional facilitates conversation with Volunteer Manager to determine what constitutes program success
  • Professional and Volunteer Manager agree on goals, timeline, and next steps for the project
1
Milestone 1: Professional Identifies Key Metrics
  • Professional comes up with a set of key metrics to track
  • Professional outlines how to track each metric, including frequency of measurement and unit of measurement
2
Milestone 2: Data Collection & Analysis Tool Created
  • Volunteer Manager provides feedback on the suggested metrics
  • Professional incorporates feedback into final set of metrics
  • Professional creates a spreadsheet for Organization to collect data, along with relevant tables and graphs to help analyze data
3
Milestone 3: Team Training Session
  • Professional trains team members how to collect the data points and enter them into the tool
  • Professional trains team members how to run reports and use them for analysis
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About the org

YourPassion1st
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Our mission

We look to improve communities internationally through innovative and collaborative workforce readiness workshops, festivals, and events.

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