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Event Concept & Plan

Help Big Brothers Big Sisters of the Great Lakes Bay R… think through their event concept and plan to ensure their event is a smashing success.
Big Brothers Big Sisters of the Great Lakes Bay Region
Midland, MI, USA
Big Brothers Big Sisters of the Great Lakes Bay Region
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Big Brothers Big Sisters of the Great Lakes Bay Region
Midland, MI, USA

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Cause
Youth development
Skills
Event planning

Posted March 12th

Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

Big Brothers Big Sisters of the Great Lakes Bay Region hosts an annual Building Bright Futures Breakfast. This free breakfast event brings together potential donors and engages them through a 1 hour impactful program. This year's breakfast is May 15th, 2024 and we would love to brainstorm any new engaging and impactful elements we could include in the programing or atmosphere. The fund raised are used to help make and sustain mentoring relationships at our agency in Michigan.

What we have in place
  • We currently have some ideas for this year's event, which should make it easy for you to get started. We also have a dedicated staff member assigned to this, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to serve more children.

This fundraiser if VITAL to our organization, raising unrestricted funds to help make and sustain life - changing mentoring relationships. We currently have over 70 children on our waitlist --- with your help, a more impactful event will help us reach even more children in need of a mentor.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Big Brothers Big Sisters of the Great Lakes Bay Region
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Cause
Youth development
Posted by
Linda L
Linda L.

Volunteer manager

Our mission

Create and support one-to-one mentoring relationships that ignite the power and promise of youth.

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