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Event Budget Creation

Help Schoolcraft Memorial Hospital get set up for a success with a detailed budget that will help them plan and manage the event.
Schoolcraft Memorial Hospital
Manistique, MI, USA
Schoolcraft Memorial Hospital
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Schoolcraft Memorial Hospital
Manistique, MI, USA

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Cause
Health & nutrition
Skills
Event planning

Posted February 15th

Event Budget Creation

Project details

What we need
  • A detailed event budget that breaks down the total available funds into itemized cost categories
  • A flexible event budget template that can be reused for future event planning
  • Tips on how to stick to the budget and manage unexpected costs
Additional details

This is our third year doing our fundraising gala and my first year overseeing the budget. So we will work on a budget for the event in April, and prepare for the event in 2025. I need help projecting possible expenses and working out the cost of our expenses and the cost of the ticket based on this information.

What we have in place
  • We currently have a Teams template of the expenses and income, which should make it easy for you to get started. We also have the co chair (me) available to provide info and learn, and the ability to provide any other information you need.
How this will help
This project will save us $4,212 , allowing us to focus our efforts on providing a valuable educational event to raise funds and contacts for our organization.

Our fundraising events do not have a full-time person to help us with the budgeting and creation of budgets. We are fundraisers, marketing, and event planners that need to grow in our skills on creating a budget.

Project plan

P
Prep: Share & Review Event Information
  • Volunteer Manager provides Professional with the event plan or concept brief, which should include the total available budget, the purpose and goals of the event, and any known logistical aspects such as the expected number of guests, timing, location, etc.
  • Volunteer Manager provides Professional with any prior event budgets, including any known costs or vendors (such as the preferred venue, or a caterer that the Organization has worked with before)
  • Volunteer Manager indicates which aspects of the event are a ‘must have’ and which are a ‘nice to have’
1
Milestone 1: Draft Budget Review
  • Professional creates a draft of the budget with itemized cost areas, including recommended allocations and any known or fixed costs, and shares it with the Volunteer Manager
  • Volunteer Manager reviews the budget and provides up to two rounds of feedback
2
Milestone 2: Final Budget
  • Professional delivers the final event budget to the Volunteer Manager
3
Milestone 3: Recommendations
  • Professional provides Volunteer Manager with advice about how to manage the budget and any unexpected costs
  • Professional teaches Volunteer Manager how to adjust the budget spreadsheet to see how removing, modifying, or adding cost items affects the overall budget
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About the org

Schoolcraft Memorial Hospital
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Causes
Health & nutrition Community & economic development
Posted by
Irma G
Irma G.

Director of Fund Development

Our mission

To deliver exceptional health and wellness services; catering to the needs of all.

What we do

We are a critical access hospital with an attached rural clinic that provides services for our region in the Upper Peninsula of Michigan.

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