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Event Concept & Plan

Help 50 Forward Mohawk Valley think through their event concept and plan to ensure their event is a smashing success.
50 Forward Mohawk Valley
Utica, NY, USA
50 Forward Mohawk Valley
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50 Forward Mohawk Valley
Utica, NY, USA

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Human services
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Event planning

Posted December 14th

Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

Every December our organization hosts what we hope to be our largest fundraiser for the year. After this years event it was clear that we need to really need to make a lot of changes if this event is going to be profitable for our organization.

What we have in place
  • We currently have an outline of how this fundraiser has run over the years, which should make it easy for you to get started. We also have a staff person that has worked on this event for years, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to funnel this money back into our programs and services.

Over 82% of all funds our organization receives goes directly into our programs and services. This makes our fundraisers crucial to serving the community and continuing to meet our mission.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

50 Forward Mohawk Valley
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Causes
Human services Health & nutrition
Posted by
SS
Sara S.

Communications Director

Our mission

50 Forward's mission is to provide programs and services to individuals 50+ empowering them to live healthy and vibrant lives.

What we do

ElderLife, Inc. dba 50 Forward Mohawk Valley is a human service agency with over 60 years of experience. T50 Forward's history dates back to 1957 and has gone through several consolidations, with the most recent in 2005, where the Cornhill Senior Center and ElderLife, Inc. merged to form the Parkway Senior Center; and, in 2013 a name change to become the Parkway Center. And in 2021, another name change to reflect who the organization serves, 50 Forward Mohawk Valley.
Our mission is to provide programs and services to individuals 50+
empowering them to live healthy and vibrant lives. The services being provided include: health, wellness, and nutrition; transportation; education; arts/music; social/recreation; financial
independence; volunteer services; veteran services; and access to
resources. All of 50 Forward services provide programs that help seniors remain active and independent as they age.

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