Board Operations & Systems

Help WORDS BEATS & LIFE create or revise one of their board’s operations to support effective and impactful governance.
WORDS BEATS & LIFE
Washington, DC, USA
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WORDS BEATS & LIFE
Washington, DC, USA

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Posted January 24th

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Project details

What we need
  • Assessment of existing board procedure, policy, set of guidelines, or system
  • Creation of one document outlining one procedure, policy, operations, or set of guidelines, for example: bylaws, board meeting procedure, succession planning guidelines, committee policies, board member orientation handbook, etc.
Additional details

I need help developing reports for the board that are digestable, actionable, and are connected to governance. Currently our reports are long, detailed, and easy for them to get lost in the weeds. I want to create a format for staff reporting to the board AND for board committees to report out to the rest of the board through a single format that can be included as information in the minutes.

What we have in place
  • We currently have existing agenda format, which should make it easy for you to get started. We also have room in the agenda for reports to be presented, and the ability to provide any other information you need.
How this will help
This project will save us $10,298 , allowing us to hire admin contracter to support logistics coordination across the org.

Our Board is growing and becoming more intergral to the work of the org. They need to know what going on and be able to access records of whats going on pre and post meeting.

Project plan

P
Prep: Provide Current Materials
  • Volunteer Manager further contextualizes the specific procedure, system, or operations to be created or updated from this project
  • Volunteer Manager provides Volunteer with the board’s current list of board members, governance policies, procedures, and resources
  • Volunteer Manager shares longer term goals for their board
  • Volunteer Manager identifies which (if any) board members or other staff are available for interviews
1
Milestone 1: Research
  • Volunteer reviews relevant materials regarding the board’s performance, operations, policies, and procedures
  • Volunteer connects with Volunteer Manager for a brainstorming/overview session
  • Volunteer Manager identifies challenges with current board dynamics and procedures
2
Milestone 2: Evaluation
  • Volunteer conducts surveys and interviews with key stakeholders
  • Volunteer assesses challenges identified in research
  • Volunteer drafts the document outlining challenges assessed, suggestions for stronger operations, and recommended procedural changes
  • Volunteer Manager provides feedback on Volunteer’s document
3
Milestone 3: Delivery of Document
  • Volunteer delivers final document outlining recommendations for more effective operations and language for procedural document
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About the org

WORDS BEATS & LIFE
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Our mission

The mission of Words Beats & Life (WBL) is to transform individual lives and communities through Hip-Hop culture in all its forms. As a set of cultural practices and art forms with a global reach, Hip-Hop has demonstrated its power to transform the lives of young people around the world and right here in the nation's capital.

What we do

WBL is an unapologetic advocate for the transformative power of Hip-Hop culture in all its forms, empowering young artists to relentlessly create and refine systems that demonstrate positive change through our individual and collective brilliance. We embrace the sacred nature of our work and our roles as keepers and innovators of our culture. We create arts-based educational experiences that equip youth, arts managers, teaching artists, and scholars to move from theory to practice. We harness the power of the imagination to reshape the lives and communities we serve.

Testimonials

Nicole was truly a pleasure to work with. She brought years of experience to the table to make the process painless and impactful. This was a truly difference making project.
Mazi A. E. M.
Mazi A. E. M.

Executive Director

Board Operations & Systems Project

(No testimonial has been submitted by Catchafire)
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