Board Operations & Systems

Help Saving Our Youth VA create or revise one of their board’s operations to support effective and impactful governance.
Saving Our Youth VA
Richmond, VA, USA
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Saving Our Youth VA
Richmond, VA, USA


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Posted September 14th

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Project Details

What We Need
  • Assessment of existing board procedure, policy, set of guidelines, or system
  • Creation of one document outlining one procedure, policy, operations, or set of guidelines, for example: bylaws, board meeting procedure, succession planning guidelines, committee policies, board member orientation handbook, etc.
Additional Details

I've written a letter for my board members to send to their family and friends asking them to support the organization. I did this in the past and I was the only one that got donations so I assume nobody else actually sent out the letters. This time I asked them to send me the names and info so I could sent it out. This was over a week ago and nothing. So I need someone to review the letter and tell me what I need to do to get my board members to step up.

What We Have In Place
  • We currently have a fundraising letter, which should make it easy for you to get started. We also have 11 board members to send the letters out, and the ability to provide any other information you need.
How This Will Help
This project will save us $10,298 , allowing us to - This project doesn't show dollars saved, it's about fundraising.

We really need reoccurring donations so that we can budget. We never know when grants will come or 1 time donations but if we have reoccurring donations we know what we have coming in. Our expenses are very minimal, excluding my salary. We really only need about 35 people giving an average of $25 per month to pay our bills. So far we have 3.

Project Plan

Prep: Provide Current Materials
  • Volunteer Manager further contextualizes the specific procedure, system, or operations to be created or updated from this project
  • Volunteer Manager provides Volunteer with the board’s current list of board members, governance policies, procedures, and resources
  • Volunteer Manager shares longer term goals for their board
  • Volunteer Manager identifies which (if any) board members or other staff are available for interviews
Milestone 1: Research
  • Volunteer reviews relevant materials regarding the board’s performance, operations, policies, and procedures
  • Volunteer connects with Volunteer Manager for a brainstorming/overview session
  • Volunteer Manager identifies challenges with current board dynamics and procedures
Milestone 2: Evaluation
  • Volunteer conducts surveys and interviews with key stakeholders
  • Volunteer assesses challenges identified in research
  • Volunteer drafts the document outlining challenges assessed, suggestions for stronger operations, and recommended procedural changes
  • Volunteer Manager provides feedback on Volunteer’s document
Milestone 3: Delivery of Document
  • Volunteer delivers final document outlining recommendations for more effective operations and language for procedural document
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About The Org

Saving Our Youth VA
Our Mission

The mission of our organization is to empower youth in Highland Park and surrounding communities to be productive members of the community by teaching them the benefits of education, positive relationships, career readiness and community service

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