New Employee Onboarding

Help Power California design an effective onboarding program for the organization including an employee onboarding checklist and recommendations for best practices.
Power California
Oakland, CA, USA
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Power California
Oakland, CA, USA


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Posted June 22nd

New Employee Onboarding

Project Details

What We Need
  • A written document that identifies the Organization's timeline, onboarding goals, recommended responsibilities and support for new hire success:
  • An onboarding checklist and timeline template that can be completed by the Organization for each new hire
  • A suggested checklist and template outlining onboarding methods the Organization should pursue to meet its goals (human resources and information technology materials, department presentations, mentor assignment, skill sharing, etc.)
  • Recommendations on how to delegate onboarding responsibilities within the Organization or department, if applicable
  • A short plan for communicating with the new hire prior to their first day of work
Additional Details

We are fine with the HR aspects of onboarding. What we need is support crafting an org-culture-aligned, cross-departmental plan for orienting new staff statewide their first month of employment. We also have just selected an LMS that we want to use to create training videos and quizzes, so we need that to be in there too.

We need someone in our time zone for sure, and someone in California would be ideal.

What We Have In Place
  • We currently have a great operations team, which should make it easy for you to get started. We also have a staff manual website, and the ability to provide any other information you need.
How This Will Help
This project will save us $8,686 , allowing us to further fulfill our mission to engage young voters of color.

We are hiring 4 to 5 new staff right now, and things are moving quickly! We very much need someone who has the tech savvy to help us use our new LMS and existing staff manual website to engage and integrate our staff statewide.

Project Plan

Prep: Information Gathering & Goal Setting
  • Volunteer Manager shares current new hire onboarding activities and materials
  • Volunteer Manager shares information about the structure of the Organization and department, and who new hires should meet and interact with
  • Professional and Volunteer Manager brainstorm onboarding goals and objectives, timelines, and parts of company culture that should be incorporated
Milestone 1: Assessment & Program Design
  • Professional communicates with Volunteer Manager and other stakeholders to conduct review of existing processes and training materials
  • Volunteer Manager gathers training materials and writes instructions where appropriate for different parts of onboarding, sharing with the Professional
Milestone 2: Draft Deliverable
  • Professional drafts full Onboarding Program with guidelines and recommendations
  • Draft will be based on key organization milestones and goals (ie. 30-60-90 day goals) and survey for gathering feedback on a participatory program and measuring onboarding program success
  • Professional drafts full Onboarding Program with guidelines and recommendations
  • Volunteer Manager reviews and provides feedback to the Professional
Milestone 3: Final Deliverable
  • Professional delivers final Onboarding Plan to Volunteer Manager
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About The Org

Power California
Our Mission

Power California (PowerCA) harnesses the energy of young voters of color and their families to create a state that is equitable, inclusive, and just for everyone who calls California home.

What We Do

PowerCA is a statewide multi-racial civic engagement organization made up of 24 local organizations in rural, urban, and suburban communities. We engage and develop the leadership of young people of color to participate in our democracy, hold systems of government accountable, and to ensure our electorate mirrors the rich diversity of California. PowerCA builds the voting power of young people and their families in communities of color and indigenous communities to fully participate in civic decision-making and transform their communities through youth organizing, voter education, and mobilization. PowerCA has registered over 75,000 young voters and engaged over 700,000 young voters in California since 2016 resulting in real political power at the polls.

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