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Event Concept & Plan

Help Karat School Project think through their event concept and plan to ensure their event is a smashing success.
Karat School Project
Palo Alto, CA, USA
Karat School Project
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Karat School Project
Palo Alto, CA, USA

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Event planning

Posted October 15th

Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

This even is a virtual fundraising event. We had one last year and will like to do another one. We will share positives and what we need to be changed with the volunteer.
This event is done with children who are in the Ivory Coast (you're now an international event planner) We will be covering the concept, structuring ideas, and logistics.
Deliverables will include the written general plan, and estimated budget, and the articulated goals.
All meetings will be online and on PST (California time)

What we have in place
  • We currently have video of last year's event, which should make it easy for you to get started. We also have a potential date, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to provide meals to the children we serve.

As a young minority-female-led organization, most of our funding to date comes from individual donors. Acquiring new donors while cultivating the ones we have is of high importance. This helps us secure funds that make our mission possible.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Karat School Project
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Causes
Education Gender equity & justice Health & nutrition
Posted by
Evelyne K
Evelyne K.

Founder & CEO

Our mission

Educate to truly and sustainably eradicate poverty and inequality. To feed any hungry children that come to us because a hungry stomach cannot learn.
We provide early education to instill the love of learning. Provide quality education that includes new technology to bring children to the educational standard of the world they live in. Give children in extreme poverty the opportunity to reach their true potential. Provide urgently needed necessities including nutritional meals to enable students and their families to focus on learning.

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