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Team Off-Site or Retreat Planning

Help Ascensions Community Services, Inc. have a focused, engaging and successful offsite retreat for their staff or clients by planning the content programming and logistics, and sharing best practices.
Ascensions Community Services, Inc.
Washington, DC, USA
Ascensions Community Services, Inc.
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Ascensions Community Services, Inc.
Washington, DC, USA

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Cause
Health & nutrition
Skills
Human resources Project management

Posted May 20th

Team Off-Site or Retreat Planning

Project details

What we need
  • A detailed agenda for the team event, including a rundown of content and activities
  • A project plan that itemizes the key steps and timelines for preparation and logistical considerations, such as travel and accommodations, catering needs, guest speakers, session content development, and materials
  • A communication plan to attendees including themes, goals, logistics and any preparation participants should consider before the event
  • A draft budget showing any known costs associated with the team event
Additional details

We would like to create a template for recurring events, starting this summer on a yacht and eventually moving to a resort after the threat of COVID ends.

What we have in place
  • We currently have a virtual retreat plan, which should make it easy for you to get started. We also have an eager executive director for this project, and the ability to provide any other information you need.
How this will help
This project will save us $8,686 , allowing us to focus more on the delivery of the retreat.

Couples have had an extremely difficult time coping through the pandemic, we are hoping to offer retreats to give them tools to enhance their relationships and parenting ability.

Project plan

P
Prep: Information Sharing
  • The Volunteer Manager shares information about the team event with the Professional, including the planned date, number of participants, total available budget, goals, and any other available details regarding the planned or preferred location, content, theme, or activities
  • The Professional and the Volunteer Manager meet to discuss the team event concept, brainstorm ideas for content and activities, and establish timelines for the project
  • Note: This project does not include the Professional's attendance at the team event or any coordination of the event itself. If you would like pro bono help with creating a detailed event budget for your team offsite, please post the Event Budget Creation project
1
Milestone 1: Content & Agenda Planning
  • Based on the Organization’s goals for the team event and the direction provided on content, the Professional provides an outline of the proposed content and schedule for the Volunteer Manager to review
  • The Volunteer Manager discusses the proposed content and schedule with other internal stakeholders, and provides feedback to the Professional
  • The Professional revises the proposed content and schedule, and advises the Volunteer Manager on next steps the Organization may need to take to develop the content, such as invite guest speakers, request staff members to lead sessions, etc.
2
Milestone 2: Logistics Planning
  • The Professional provides a draft project plan that identifies key preparation steps and logistics, as well as assignments and timelines for each item
  • The Volunteer Manager reviews the draft project plan with internal stakeholders, and provides feedback to the Professional including key logistics decisions like venue and timing.
  • The Professional finalizes the project plan, and advises the Volunteer Manager on next steps to implement it
3
Milestone 3: Draft Budget
  • The Professional drafts a budget for the team event and fills it in with any known costs, such as venue, travel, materials, guest speakers, etc.
  • The Volunteer Manager reviews the budget with internal stakeholders and provides feedback to the Professional
  • The Professional incorporates the feedback and delivers the draft budget to the Volunteer Manager
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About the org

Ascensions Community Services, Inc.
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Causes
Health & nutrition Youth development
Posted by
Satira S
Satira S.

Executive Director/Founder

Our mission

Ascensions Psychological Services, Inc. serves the Washington, DC community through quality therapeutic services and social initiatives. As clients draw strength from their spiritual and internal wisdom, they are encouraged to lift themselves and those around them. Self-love, self-efficacy, and self-worth are the foundations of the Ascensions approach.

Through psychological and community interventions, Ascensions provides clients with the assistance they need to improve their self-concept, interpersonal relationships, and make positive contributions to their communities. Services infuse psychological theories and research with culture, history, and spirituality in order to offer each client an individualized plan to meet his or her specific needs.

What we do

Therapy, workshops, and couples retreats.

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