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HR Systems

Help The Action Center ensure their HR processes and systems are efficient and compliant, so that they can effectively hire and manage people.
The Action Center
Denver, CO, USA
The Action Center
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The Action Center
Denver, CO, USA

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Cause
Human services
Skills
Human resources

Posted March 3rd

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HR Systems

Project details

What we need
  • Audit of the existing systems and processes; the audit is limited to hiring and termination practices, work scheduling, payroll processing, benefits administration, insurance, and compliance with federal and state employment laws
  • Recommendation for process improvements and software providers (if necessary)
  • Implementation of chosen software (if necessary)
  • Training on maintenance tasks
Additional details

we are looking to move off paychex as our 401k and payroll provider in the next 4 months - primarily due to old technology and very poor service. we've started interviewing 401k providers and are beginning to look at other payroll processors. Some consulting on both of these transitions would be helpful.

What we have in place
  • I'm the operations director and will be the project point of contact. This is a very real decision we are making in the next 60 days, so I will allocate whatever time it takes to get us there. We are really looking for some expert assistance to make sure we are asking the right questions of 401k and payroll providers and understand what it is going to take to make this transition. Our finance director and outsourced HR provider are also on the decision making/roll out committee.
How this will help
This project will save us $6,746 , allowing us to focus on clients, not internal administration issues.

Paychex adds no value to our 401k service for employees currently. We want to increase participation for the future benefit of our employees and ensure we are in full compliance and don't have any regulatory issues. The Paychex tool is not very user friendly and resolving issues is very difficult. We hope to change providers to make payroll easier for all staff.

Project plan

P
Prep: Information Sharing
  • Volunteer Manager shares information about existing systems and processes in place, including any software providers used
  • Volunteer Manager shares relevant materials such as employment offer letters, termination letters, and time sheets
1
Milestone 1: Analysis & Recommendations
  • Professional reviews existing systems, and asks any clarifying questions
  • Professional identifies areas for improvement
  • Professional recommends improvements to processes, underlying policies, and tools such as software to help administer tasks
  • Volunteer Manager provides feedback
2
Milestone 2: Implementation
  • Professional implements (or advises Volunteer Manager as they implement) process recommendations
3
Milestone 3: Training
  • Professional provides a detailed explanation of implemented changes
  • Professional provides support and/or training necessary to set up Volunteer Manager so that changes can be fully adopted
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About the org

The Action Center
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Cause
Human services
Posted by
Carolyn A
Carolyn A.

Director of Operations

Our mission

The Action Center provides an immediate and compassionate response to those experiencing a hardship by providing them with the resources and services needed to stabilize their lives and create pathways to lasting change

Testimonials

Read the Impact Story
Ann was great. Really knowledgeable about Paylocity and 401k RFP process. A few days going back and forth answered a lot of questions.
Carolyn A.
Carolyn A.

Director of Operations

HR Systems Project

(No testimonial has been submitted by Ann)
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