New Employee Onboarding

Help Urban League of Rochester design an effective onboarding program for the organization including an employee onboarding checklist and recommendations for best practices.
Urban League of Rochester
Rochester, NY, USA
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Urban League of Rochester
Rochester, NY, USA

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Posted February 22nd

Project details

What we need
  • A written document that identifies the Organization's timeline, onboarding goals, recommended responsibilities and support for new hire success:
  • An onboarding checklist and timeline template that can be completed by the Organization for each new hire
  • A suggested checklist and template outlining onboarding methods the Organization should pursue to meet its goals (human resources and information technology materials, department presentations, mentor assignment, skill sharing, etc.)
  • Recommendations on how to delegate onboarding responsibilities within the Organization or department, if applicable
  • A short plan for communicating with the new hire prior to their first day of work
What we have in place
  • We currently have a full-time leadership position dedicated to HR, which should make it easy for you to get started. We also have Paylocity for supporting employees' HR needs/timekeeping, and the ability to provide any other information you need.
How this will help
This project will save us $8,686 , allowing us to use those funds toward supporting the needed costs associated with new hires and ongoing professional development for existing staff.

We do not presently have a formalized new employee training/onboarding process beyond requisite paperwork and introduction to their supervisor(s). We are hoping to create an intensive onboarding training of a few days to get to know new employees and help them learn about our culture and history, as well as relevant policies and procedures.

Project plan

P
Prep: Information Gathering & Goal Setting
  • Volunteer Manager shares current new hire onboarding activities and materials
  • Volunteer Manager shares information about the structure of the Organization and department, and who new hires should meet and interact with
  • Professional and Volunteer Manager brainstorm onboarding goals and objectives, timelines, and parts of company culture that should be incorporated
1
Milestone 1: Assessment & Program Design
  • Professional communicates with Volunteer Manager and other stakeholders to conduct review of existing processes and training materials
  • Volunteer Manager gathers training materials and writes instructions where appropriate for different parts of onboarding, sharing with the Professional
2
Milestone 2: Draft Deliverable
  • Professional drafts full Onboarding Program with guidelines and recommendations
  • Draft will be based on key organization milestones and goals (ie. 30-60-90 day goals) and survey for gathering feedback on a participatory program and measuring onboarding program success
  • Professional drafts full Onboarding Program with guidelines and recommendations
  • Volunteer Manager reviews and provides feedback to the Professional
3
Milestone 3: Final Deliverable
  • Professional delivers final Onboarding Plan to Volunteer Manager
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About the org

Urban League of Rochester
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Posted by
William R.

Marketing/Communications Officer

Our mission

The mission of the Urban League of Rochester, NY, is to enable African-Americans, Latinos, the poor, and other disadvantaged to secure economic self-reliance, parity and power, and civil rights.
Our four-pronged strategy for pursuing this mission is:

Ensuring that our children are well-educated and equipped for economic self-reliance in the 21st century;

Helping adults attain economic self-sufficiency through good jobs, homeownership, entrepreneurship, and wealth accumulation;

Ensuring our civil rights by eradicating all barriers to equal participation in the economic and social mainstream of America and;

Ensuring that our staff are provided the tools to educate, advocate, and fulfill the mission.

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