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Team Off-Site or Retreat Planning

Help Charlottesville Clergy Collective have a focused, engaging and successful offsite retreat for their staff or clients by planning the content programming and logistics, and sharing best practices.
Charlottesville Clergy Collective
Charlottesville, VA, USA
Charlottesville Clergy Collective
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Charlottesville Clergy Collective
Charlottesville, VA, USA

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Cause
Civil rights
Skills
Human resources Project management

Posted January 18th

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Team Off-Site or Retreat Planning

Project details

What we need
  • A detailed agenda for the team event, including a rundown of content and activities
  • A project plan that itemizes the key steps and timelines for preparation and logistical considerations, such as travel and accommodations, catering needs, guest speakers, session content development, and materials
  • A communication plan to attendees including themes, goals, logistics and any preparation participants should consider before the event
  • A draft budget showing any known costs associated with the team event
What we have in place
  • We currently have a date and time, and 14 members already signed up, which should make it easy for you to get started. We also have several planning meetings with CCC members, and the ability to provide any other information you need.
How this will help
This project will save us $8,686 , allowing us to have clearer understanding and messaging about our mission.

Help CCC members to deepen our relationships with one another, and to identify tangible projects/goals for the next 2-3 yrs.

Project plan

P
Prep: Information Sharing
  • The Volunteer Manager shares information about the team event with the Professional, including the planned date, number of participants, total available budget, goals, and any other available details regarding the planned or preferred location, content, theme, or activities
  • The Professional and the Volunteer Manager meet to discuss the team event concept, brainstorm ideas for content and activities, and establish timelines for the project
  • Note: This project does not include the Professional's attendance at the team event or any coordination of the event itself. If you would like pro bono help with creating a detailed event budget for your team offsite, please post the Event Budget Creation project
1
Milestone 1: Content & Agenda Planning
  • Based on the Organization’s goals for the team event and the direction provided on content, the Professional provides an outline of the proposed content and schedule for the Volunteer Manager to review
  • The Volunteer Manager discusses the proposed content and schedule with other internal stakeholders, and provides feedback to the Professional
  • The Professional revises the proposed content and schedule, and advises the Volunteer Manager on next steps the Organization may need to take to develop the content, such as invite guest speakers, request staff members to lead sessions, etc.
2
Milestone 2: Logistics Planning
  • The Professional provides a draft project plan that identifies key preparation steps and logistics, as well as assignments and timelines for each item
  • The Volunteer Manager reviews the draft project plan with internal stakeholders, and provides feedback to the Professional including key logistics decisions like venue and timing.
  • The Professional finalizes the project plan, and advises the Volunteer Manager on next steps to implement it
3
Milestone 3: Draft Budget
  • The Professional drafts a budget for the team event and fills it in with any known costs, such as venue, travel, materials, guest speakers, etc.
  • The Volunteer Manager reviews the budget with internal stakeholders and provides feedback to the Professional
  • The Professional incorporates the feedback and delivers the draft budget to the Volunteer Manager
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About the org

Charlottesville Clergy Collective
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Causes
Civil rights Religion & spirituality
Posted by
Michael C
Michael C.

Secretary

Our mission

The Charlottesville Clergy Collective is a group of clergy and interested lay persons who gather regularly to discuss and address the challenge of race relations in the Charlottesville and Albemarle region of Virginia. Our mission is to establish, develop, and promote racial unity within the faith leadership of the Charlottesville-Albemarle Region through fellowship, collaborative partnership, relationship-building and public witness.

What we do

We fulfill our mission by:
* Meeting regularly to foster mutual trust and open communication.
* Engaging in group events to highlight issues of racial and social justice in our community.
* Partnering with other community leaders to promote mutual cooperation between law enforcement, city government, and the faith leadership of this region.
* Working together to support marginalized and historically under-served populations in our community.

Testimonials

Read the Impact Story
John Rolander was amazing to work with in developing and facilitating our annual retreat via Zoom! (It was originally scheduled for January 2021, but we had to reschedule it for 2022. John met with our leadership team and with several of our members in order to learn more about our organization, it's culture, it's needs, etc. He worked closely with our leadership team and kept lines of communication open. Our Zoom retreat not only accomplished our desired outcomes, but also deepened the connection of our members.
Michael C.
Michael C.

Secretary

Team Off-Site or Retreat Planning Project

(No testimonial has been submitted by John)
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