Event Concept & Plan

Help Economic Growth Business Incubator think through their event concept and plan to ensure their event is a smashing success.
Economic Growth Business Incubator
Austin, TX, USA
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Economic Growth Business Incubator
Austin, TX, USA

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Posted January 12th

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Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

We hold an annual ice cream social each year in March as a fundraiser. Due to the pandemic we need to consider how we can extend this event virtually. We are also opened to new ideas and themes. This fundraiser focuses on higher quantity in smaller donation amounts and is part of Amplify Austin, city wide day of giving campaign. We are needing assistance with event concept and planning the event.

What we have in place
  • We currently have metrics from past events, which should make it easy for you to get started. We also have past flyers, social media artworks, and posts, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to continue to grow our programming.

EGBI believes that all businesses should be profitable, sustainable, and an asset to the community. The ice cream social theme is a ore casual fundraiser that our clients are more inclined to participate and contribute.
Raising additional funds from this event will allow us to help more small business owners.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Economic Growth Business Incubator
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Posted by
Monica P.

Director of Community Relations

Our mission

The Economic Growth Business Incubator (EGBI) believes all businesses should be profitable, sustainable, and an asset to our community. With this in mind, our mission is to provide training, coaching, and support services to aspiring and existing small business owners who face barriers such as education, language, and finance to growing a successful business.

Testimonials

LaKisha was very knowledgeable and had so many amazing ideas. Although new technology can at times be overwhelming, Lakisha made using a new platform simple and manageable. I look forward to continuing to soar using Airmeet because of the guidance received by Lakisha. I highly recommend Lakisha to anyone that asks for event planning services. All of her efforts are greatly appreciated.
Monica P.
Monica P.

Director of Community Relations

Event Concept & Plan Project

Working with Monica was amazing. She was open to ideas and suggestions and excited about everything. I had a great time working with her.
LaKisha M.
LaKisha M.

CEO/Event Producer

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