Event Concept & Plan

Help Capitol Hill Village think through their event concept and plan to ensure their event is a smashing success.
Capitol Hill Village
Washington, DC, USA

Posted June 30th

Project Details

What We Need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional Details

This program is targeted toward the LGBTQ aging community. LGBTQ youth, and allies so to have someone who understands the population is an added bonus.

What We Have In Place
  • We currently have an outline of the 2 day symposium, which should make it easy for you to get started. We also have community partnerships as well as a graphic designer, and the ability to provide any other information you need.
How This Will Help
This project will save us $1,792 , allowing us to to provide more resources to low income seniors particularly during this time of COVID. Some resources are mask and computers with internet so that they can stay connected.

This project is important as it aligns with our mission to support seniors aging on their own terms. This translates in many ways but for example is means providing resources to seniors as well as education to those that work with the aging population. Our LGBTQ Inter-generational symposiums with get our seniors active and connected as social isolation is a huge issue within the community. It will also be a space for organizations to be educated on the experience of the LGBTQ community.

Project Plan

Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About The Org

Capitol Hill Village
Our Mission

Capitol Hill Village works to make Capitol Hill in DC the best place to live a long life.

What We Do

Capitol Hill Village mobilizes volunteers to prevent social isolation and help keep older adults healthy, connected and engaged as they age in place on their own terms.

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