Event Concept & Plan

Help EatWell Exchange think through their event concept and plan to ensure their event is a smashing success.
EatWell Exchange
Miami, FL, USA

Posted June 21st

Project Details

What We Need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional Details

Creating an event that will help generate funds and bring awareness to our programs, that can be done in a virtual capacity

What We Have In Place
  • We currently have a growing online following on Instagram, which should make it easy for you to get started. We also have an annual chef cook-off that we have done twice, and the ability to provide any other information you need.
How This Will Help
This project will save us $1,792 , allowing us to impact more communities and decrease negative health outcomes.

We use projects like this to help generate funds for our nonprofit and to show the community the importance of having registered dietitians available to low socioeconomic communities. By planning an event we can secure more donors and continue to reach more people.

Project Plan

Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About The Org

EatWell Exchange
Our Mission

EatWell Exchange is a 501(c)(3) nonprofit that provides low socioeconomic communities nutrition education with a focus on their culture. Our goal is to decrease the negative health outcomes seen in communities of color, including diabetes, cardiovascular disease and cancer. This organization is founded and by Registered Dietitians that love to try foods from around the world and find ways to make them apart of a balanced diet. We find ways to help you continue to eat cultural foods but in a healthier manner, theirs no need to abandon cultural foods.

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