This project was completed on Mar 18, 2020
Matched with Alex M
Matched with
Alex M.

HR Systems

Help Phoenixville Area Time Bank ensure their HR processes and systems are efficient and compliant, so that they can effectively hire and manage people.
Phoenixville Area Time Bank
Phoenixville, PA, USA

Posted February 11th

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Project Details

What We Need
  • Audit of the existing systems and processes; the audit is limited to hiring and termination practices, work scheduling, payroll processing, benefits administration, insurance, and compliance with federal and state employment laws
  • Recommendation for process improvements and software providers (if necessary)
  • Implementation of chosen software (if necessary)
  • Training on maintenance tasks
Additional Details

We are hiring our first part time employee and need help with the basics.

What We Have In Place
  • We currently have an energetic group of volunteers ready to make our first, which should make it easy for you to get started. We also have access to legal services support, and the ability to provide any other information you need.
How This Will Help
This project will save us $6,746 , allowing us to focus on membership engagement and sustainability of the organization.

Our organization is transitioning from all volunteers supported by 2 independent contractors to hiring our first part time employee. We want to ensure we fully address all requirements and start off on solid footing.

Project Plan

Prep: Information Sharing
  • Volunteer Manager shares information about existing systems and processes in place, including any software providers used
  • Volunteer Manager shares relevant materials such as employment offer letters, termination letters, and time sheets
Milestone 1: Analysis & Recommendations
  • Professional reviews existing systems, and asks any clarifying questions
  • Professional identifies areas for improvement
  • Professional recommends improvements to processes, underlying policies, and tools such as software to help administer tasks
  • Volunteer Manager provides feedback
Milestone 2: Implementation
  • Professional implements (or advises Volunteer Manager as they implement) process recommendations
Milestone 3: Training
  • Professional provides a detailed explanation of implemented changes
  • Professional provides support and/or training necessary to set up Volunteer Manager so that changes can be fully adopted
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About The Org

Our Mission

Phoenixville Area Time Bank is a non-profit organization that enhances people-to-people support to build a fully inclusive, resilient community through a local service exchange network.


Totally fantastic and lightning speed responses! We got right to work and finished quickly. Alex provided 2 documents I could easily edit to fit our purposes. Thank you!!!!
Diana Baldi
Diana B.


HR Systems Project

(No testimonial has been submitted by Alex)