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Team Off-Site or Retreat Planning

Help Nationalities Service Center have a focused, engaging and successful offsite retreat for their staff or clients by planning the content programming and logistics, and sharing best practices.
Nationalities Service Center
Philadelphia, PA, USA
Nationalities Service Center
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Nationalities Service Center
Philadelphia, PA, USA

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Cause
Human services
Skills
Human resources Project management

Posted February 6th

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Team Off-Site or Retreat Planning

Project details

What we need
  • A detailed agenda for the team event, including a rundown of content and activities
  • A project plan that itemizes the key steps and timelines for preparation and logistical considerations, such as travel and accommodations, catering needs, guest speakers, session content development, and materials
  • A communication plan to attendees including themes, goals, logistics and any preparation participants should consider before the event
  • A draft budget showing any known costs associated with the team event
What we have in place
  • The Philadelphia Refugee Health Collaborative (www.philarefugeehealth.org) was created in 2011 to support equitable health care access for newly arriving refugees to the Greater Philadelphia region. In 2013, we launched our current 7 year strategic plan, which ends in 2020. We are seeking support in planning and executing a strategic planning process which is inclusive of current partners and help us vision for the future.
How this will help
This project will save us $4,806 , allowing us to focus all of our funding on direct client services.

In this time of increasing uncertainty and political vitriol toward immigrants and refugees, the Philadelphia Refugee Health Collaborative seeks to reaffirm its commitment to providing high-quality, equitable health care to newcomers. This project will bring together clinicians, social service providers and stakeholders to chart a new course for the future.

Project plan

P
Prep: Information Sharing
  • The Volunteer Manager shares information about the team event with the Professional, including the planned date, number of participants, total available budget, goals, and any other available details regarding the planned or preferred location, content, theme, or activities
  • The Professional and the Volunteer Manager meet to discuss the team event concept, brainstorm ideas for content and activities, and establish timelines for the project
  • Note: This project does not include the Professional's attendance at the team event or any coordination of the event itself. If you would like pro bono help with creating a detailed event budget for your team offsite, please post the Event Budget Creation project
1
Milestone 1: Content & Agenda Planning
  • Based on the Organization’s goals for the team event and the direction provided on content, the Professional provides an outline of the proposed content and schedule for the Volunteer Manager to review
  • The Volunteer Manager discusses the proposed content and schedule with other internal stakeholders, and provides feedback to the Professional
  • The Professional revises the proposed content and schedule, and advises the Volunteer Manager on next steps the Organization may need to take to develop the content, such as invite guest speakers, request staff members to lead sessions, etc.
2
Milestone 2: Logistics Planning
  • The Professional provides a draft project plan that identifies key preparation steps and logistics, as well as assignments and timelines for each item
  • The Volunteer Manager reviews the draft project plan with internal stakeholders, and provides feedback to the Professional including key logistics decisions like venue and timing.
  • The Professional finalizes the project plan, and advises the Volunteer Manager on next steps to implement it
3
Milestone 3: Draft Budget
  • The Professional drafts a budget for the team event and fills it in with any known costs, such as venue, travel, materials, guest speakers, etc.
  • The Volunteer Manager reviews the budget with internal stakeholders and provides feedback to the Professional
  • The Professional incorporates the feedback and delivers the draft budget to the Volunteer Manager
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About the org

Nationalities Service Center
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Causes
Human services Health & nutrition Justice & legal services
Posted by
Gretchen S
Gretchen S.

Senior Director of Program Operations

Our mission

Nationalities Service Center prepares and empowers immigrants and refugees in the Philadelphia region to transcend challenging circumstances by providing comprehensive client-centered services to build a solid foundation for a self-sustaining and dignified future.

What we do

Here at Nationalities Service Center (NSC), we believe that immigrants and refugees are a critical part of the fabric of life in the United States, and it is our vision that all immigrants and refugees achieve a life of dignity, safety, stability, sustainable opportunities and meaningful connections to their communities. To this end, NSC provides comprehensive services to immigrants and refugees, including legal protections, community integration, access to health and wellness services, and opportunities to achieve English language proficiency. Our dedicated staff are committed to ensuring that each of our clients receives high-quality holistic care and work together to refer clients to internal and external services based on the individual’s needs.

Testimonials

Read the Impact Story
Carolyn was wonderful! Insightful, prompt and incredibly helpful. Highly recommend.
Gretchen S.
Gretchen S.

Senior Director of Program Operations

Team Off-Site or Retreat Planning Project

Ariel and Gretchen have great ideas, and were helpful and accessible to keep the project moving forward. This organization makes an impact in their community, I was grateful to contribute on this project, and will watch for future opportunities.
Carolyn W.
Carolyn W.

Volunteer

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