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Event Concept & Plan

Help Project LIFT think through their event concept and plan to ensure their event is a smashing success.
Project LIFT
Palm City, FL, USA
Project LIFT
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Project LIFT
Palm City, FL, USA

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Cause
Human services
Skills
Event planning

Posted January 22nd

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Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
What we have in place
  • We currently have an established event, which should make it easy for you to get started. We also have sponsorship packages and team incentative packages made, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to impact more teenagers in our community!

This is our 10th Annual Clam Bake. We have an amazing opportunity through the Stand Together Foundation to receive a matching donation up to $1,000 per individual. The match runs out on March 31st which is before the event by 10 days. We are trying to come up with a new and exciting plan to raise the money from the people attending the event instead of the night of. We have some ideas but would love to get opinions.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Project LIFT
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Causes
Human services Community & economic development Youth development
Posted by
Juliet C
Juliet C.

Special Events Director

Our mission

Project LIFT is dedicated to inspiring the lives of youth and their families through substance abuse treatment, mental health counseling, mentoring and vocational skills training.

Testimonials

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