Accounting Systems Review

Help The WasteShed with feedback and recommendations on their accounting practices to improve their financial recordkeeping, reporting, and planning.
The WasteShed
Chicago, IL, USA

Posted September 24th

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Project Details

What We Need
  • Analysis of accounting needs and assessment of Organization’s current accounting practices
  • Recommendations for process improvements for enhanced reporting
  • Recommendations on appropriate bookkeeping system such as a spreadsheet or Quickbooks and related costs (if necessary)
  • Note: This does not include accounting systems set up or implementation
Additional Details

We've been using Quickbooks online for a few years now, our main issue is with entering sales data from our retail operation; all the solutions we've come up with are rather complicated. We also migrated our Quickbooks account from Quickbooks Online Regular to Quickbooks Online Plus, assuming that it would be simple to move over all the data.... nope. So that's been fun. Anyhow, we'd love your help!

What We Have In Place
  • We currently have Quickbooks Online Plus, which should make it easy for you to get started. We also have ok record-keeping practices, and the ability to provide any other information you need.
How This Will Help
This project will save us $8,564 , allowing us to divert another $30,000 of materials from the wastestream and back into Chicago Schools, etc.

We can file our taxes and not have our assets seized by the IRS! :D

Project Plan

Prep: Distribution of Prep Materials
  • Proficiency with spreadsheet and/or software accounting
  • Understanding of any local regulations or laws that would affect Organization's accounting needs
Milestone 1: Analysis and Recommendations
  • Volunteer Manager communicates current accounting needs and practices to Professional
  • Volunteer Manager provides a chart of accounts or operating budget, and any financial statements currently being generated (e.g. statement of financial position, statement of activities, or statement of cash flows), outlining current operational constraints with existing system
  • Volunteer Manager conveys any budget and capacity considerations that might apply to ongoing bookkeeping management
  • Note: If necessary, Volunteer Manager should have Volunteer sign a Non Disclosure Agreement (NDA) prior to sharing and discussing Organization’s financial information.
Milestone 2: Final Deliverable
  • Professional provides revised list of recommendations, along with cost estimates and preferred vendors to use for implementation
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About The Org

Posted by
Eleanor R.

Executive Director

Our Mission

The WasteShed provides Chicago with an organized, affordable, and reliable resource for repurposed art, craft, and school materials, and with a dynamic center for activities related to sustainability, art, education, and material culture. In our first 5 years of operation we have diverted over 50 tons of materials, with an estimated value of $1 million, away from the landfill and back into Chicago's creative and educational communities.

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