This project is in progress
Matched with Annie E
Matched with
Annie E.

Operating Budget

Posted by
Eva S.

Director / co-founder

Posted Date
Aug 22, 2019
Virtual volunteer opportunity
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Impact statement
This project will save us $9,114 , allowing us to expand our public programming.

Project Details

What We Need
  • A detailed Operating Budget covering at least one full fiscal year
  • Expert advice on how to reconcile actual expenses with budgeted expenses
Additional Details

We need help in creating a budget and reconciling it with the actual expenses.
We are using quickbooks for non profits.

What We Have In Place
  • We have not created a professional yearly budget. Our organization is 6 years old. So far we have been working with an estimate about costs and never truly reconciled the actual expenses. It has been working out fine, but we want to improve and create a budget in our accounting software Quickbooks Plus online for non profits.
    We have financial statements, chart of accounts and sample budgets available.
How This Will Help

We would like to have a better handle on our expenses and see, if money can be saved.

Project Plan

Prep: Distribution of Prep Materials
  • Volunteer Manager provides Professional with materials currently being used for financial planning, such as the current operating budget or chart of accounts, and current financial statements
  • Volunteer Manager also provides any additional materials that will affect budgeting, such as a fundraising plan, earned income plan, or business plan
Milestone 1: Information Gathering and Outline
  • Professional does additional due diligence to address any questions or issues
  • Professional creates a detailed outline for the budget, to be shared with Volunteer Manager for feedback
Milestone 2: Budget Creation
  • Professional creates budget and shares it with the Volunteer Manager for feedback
  • Professional incorporates any feedback into the model for final draft version
Milestone 3: Explanation and Training
  • Professional delivers the budget, alongside a detailed written or verbal explanation of how the budget should be utilized and modified in the future
  • Professional provides advice on how to record and reconcile actual expenses against the budget
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About The Org

Our Mission

ESMoA's mission is to Spread the Spark of Creativity and to be a catalyst for Creative Thinking.
ESMoA is an arts laboratory rather than a traditional museum - we are nimble and we take risks with our programming, and our display format, that most established arts organizations would not.
Our Experiences (our word for exhibitions) demonstrate that art, and art education, are at the foundation of any society.
ESMoA believes that art is a state of mind that can open all your senses.

What We Do

Artlab21 Foundation is a public non-profit 501(c)(3) operating ESMoA, an art laboratory in El Segundo, a functional and experimental art space with a focus on education. ESMoA opened to the public in January 2013 and is one of few arts institutions in the South Bay of Los Angeles. ESMoA has hosted 28 Experiences (20 within the ESMoA gallery, 8 in the community), and has welcomed over 80,000 visitors.
ESMoA's outstanding free initiatives include:

ESMoA creates three on-site Experiences (i.e. exhibitions) per year, which serve as the focus of ESMoA's programs. The Experiences are theme-based and feature innovative installation methods by displaying works outside of art history chronology and across medium and genre.

ESMoA employs three highly qualified full-time staff members, who work with K-12 school groups. More than 460 classes from over 48 schools (about 12,900 students) have attended the School & Teacher Program to date. ESMoA has provided free bus service to 146 classes from underserved and Title 1 schools since 2014 (ca. 3,930 students).

AiR (Artist in Residency)
ESMoA offers a work/live studio in which it hosts 3-5 international Artists-in-Residence a year. ESMoA partners with OTIS College of Art and Design and international institutions like the Royal Drawing School in London to select the artists.

ESMoA creates programs inspired by the theme of each Experience. Designed and presented by artists or educators, programs have included art talks and dance performances.

The Internship is a partnership with Mychal's Learning Place, a Hawthorne non-profit that provides children and adults with developmental delays "opportunities that build self-esteem and independence, creating long-term success for life."

ESMoA-Academy is a growing free online archive of video-clips that give access to ways of art thinking.
Its first project, supported by an IMLS Sparks! Ignition Grant for Museums, documents the Mychals/ESMoA internship program for other institutions to follow.

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