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Event Plan Creation

Marin VOAD
Corte Madera, CA, USA
Marin VOAD
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Marin VOAD
Corte Madera, CA, USA

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Cause
Disaster relief
Skills
Event planning Project management

Posted April 29th

Event Plan Creation

Project details

What we need
  • Description of event concept and programming
  • Recommendations and research on venue, catering, and other vendors needed
  • Timeline for preparation and outline of team roles & responsibilities
  • Recommendations on pre- and post-event communications
  • Detailed day-of-event schedule
  • Note: This project does not include on-site event coordination or support on the day of the event. Related projects that may be completed in parallel are the Event Vendor Selection project, the Event Publicity Plan project, and the Event Budget Plan project
Additional details

This is the first annual conference for MIDC in 5 years and the first conference that I have ever led. We recently restarted this organization and want to hold an annual conference that draws in nonprofits, faith based organizations and government agencies from all over Marin County.

What we have in place
  • We currently have documents from the last conference in 2014 that may be helpful in planning this conference.

    I won't have confirmation on the budget until April as I have applied for a grant to pay for this conference and won't hear about approval until next month.

    I would like to develop the plan, timeline, as well as materials for this conference.
How this will help
This project will save us $4,212 , allowing us to pay to bring in speakers for the conference.

This annual conference will bring organizations from all over Marin County together and involved in disaster preparation and help us collaborate for effective disaster response and recovery.

Project plan

P
Prep: Information Exchange
  • Volunteer Manager provides overview of event vision, goals, and budget for execution, as well as any context about past organization events that can inform future event planning
  • Volunteer Manager introduces staff and/or volunteers available to help with event execution
1
Milestone 1: Research and Plan Development
  • Professional connects with Volunteer Manager for a brainstorming session
  • Professional drafts event concept and programming proposal
  • Professional conducts research on vendors and compiles suggestions based on event budget
  • Professional drafts project management timeline, roles and responsibilities, and day-of-event schedule
2
Milestone 2: Recommendations and Feedback
  • Professional shares event plan & recommendations with Volunteer Manager
  • Volunteer Manager provides feedback (up to 2 rounds)
3
Milestone 3: Presentation of Deliverables
  • Professional delivers final event plan
  • Professional advises on day-of-event execution
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About the org

Marin VOAD
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Cause
Disaster relief
Posted by
Adriana R
Adriana R.

Director

Our mission

To foster effective service delivery to those affected by disasters in Marin County, CA through the collaboration of community agencies throughout the disaster cycle - mitigation, preparedness, response and recovery.

What we do

Marin VOAD (Voluntary Organizations Active in Disaster) is a collaboration of non-profit and faith-based organizations, government and private business that mitigate and alleviate the impact of disasters. Through cooperation, communication, coordination and collaboration, VOADs foster stronger communities which result in disaster preparedness, response, and a more effective disaster recovery.

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