Event Plan Creation

Posted by
Samuel P.

Artistic Director

Posted Date
Mar 15, 2019
Location
Virtual volunteer opportunity
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2 applications submitted

Impact statement
This project will save us $4,212 , allowing us to alocate those funds over to our program development in on and off-site arts education programs.

Project Details

What We Need
  • Description of event concept and programming
  • Recommendations and research on venue, catering, and other vendors needed
  • Timeline for preparation and outline of team roles & responsibilities
  • Recommendations on pre- and post-event communications
  • Detailed day-of-event schedule
  • Note: This project does not include on-site event coordination or support on the day of the event. Related projects that may be completed in parallel are the Event Vendor Selection project, the Event Publicity Plan project, and the Event Budget Plan project
Additional Details

Planning for our annual Gala event.

What We Have In Place
  • We currently have a venue, corpoarte sponsor, entertainment,, which should make it easy for you to get started. We also have all information/correspondence/data from previous events, and the ability to provide any other information you need.
How This Will Help

The Nimbus Dance Annual Gala is our organizations' premiere fundraising event for our season which launches a large portion of donations from private and corporate sponsors which allows us to continue our mission throughout the year.

Project may require a short interview with the organization.

Project Plan

P
Prep: Information Exchange
  • Volunteer Manager provides overview of event vision, goals, and budget for execution, as well as any context about past organization events that can inform future event planning
  • Volunteer Manager introduces staff and/or volunteers available to help with event execution
1
Milestone 1: Research and Plan Development
  • Professional connects with Volunteer Manager for a brainstorming session
  • Professional drafts event concept and programming proposal
  • Professional conducts research on vendors and compiles suggestions based on event budget
  • Professional drafts project management timeline, roles and responsibilities, and day-of-event schedule
2
Milestone 2: Recommendations and Feedback
  • Professional shares event plan & recommendations with Volunteer Manager
  • Volunteer Manager provides feedback (up to 2 rounds)
3
Milestone 3: Presentation of Deliverables
  • Professional delivers final event plan
  • Professional advises on day-of-event execution
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About The Org

Our Mission

Nimbus Dance Works is committed to bringing dance into a dynamic relationship with the communities we serve, always acting in accord with our guiding principles of integrity, excellence, and community. We create and present programs of top-level artistry that inspire audience members while building close ties between individuals and communities. Nimbus creates programs that serve traditional dance audiences and create new ones in its home of Jersey City while gaining regional and national prominence.

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