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Event Plan Creation

Urban Rivers
Chicago, IL, USA
Urban Rivers
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Urban Rivers
Chicago, IL, USA

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Event planning Project management

Posted January 28th

Event Plan Creation

Project details

What we need
  • Description of event concept and programming
  • Recommendations and research on venue, catering, and other vendors needed
  • Timeline for preparation and outline of team roles & responsibilities
  • Recommendations on pre- and post-event communications
  • Detailed day-of-event schedule
  • Note: This project does not include on-site event coordination or support on the day of the event. Related projects that may be completed in parallel are the Event Vendor Selection project, the Event Publicity Plan project, and the Event Budget Plan project
What we have in place
  • We currently have a Kickstarter video and following from previous events, which should make it easy for you to get started. We also have access to Patagonia stores/employees for marketing material, and the ability to provide any other information you need.
How this will help
This project will save us $4,212 , allowing us to put more floating gardens filled with native plants on the Chicago River.

We need fundraising and increased awareness on a much larger scale for the Wild Mile, a floating eco-park on the Chicago River, opening Spring 2019.

Project plan

P
Prep: Information Exchange
  • Volunteer Manager provides overview of event vision, goals, and budget for execution, as well as any context about past organization events that can inform future event planning
  • Volunteer Manager introduces staff and/or volunteers available to help with event execution
1
Milestone 1: Research and Plan Development
  • Professional connects with Volunteer Manager for a brainstorming session
  • Professional drafts event concept and programming proposal
  • Professional conducts research on vendors and compiles suggestions based on event budget
  • Professional drafts project management timeline, roles and responsibilities, and day-of-event schedule
2
Milestone 2: Recommendations and Feedback
  • Professional shares event plan & recommendations with Volunteer Manager
  • Volunteer Manager provides feedback (up to 2 rounds)
3
Milestone 3: Presentation of Deliverables
  • Professional delivers final event plan
  • Professional advises on day-of-event execution
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About the org

Urban Rivers
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Causes
Environment Animals Education
Posted by
Alexandra D
Alexandra D.

Director of Programming

Our mission

To transform urban rivers into urban wildlife sanctuaries, for the betterment of the people and wildlife that use them.

What we do

Urban Rivers' has installed 2,000 square feet of floating gardens on the Chicago River since 2017 and is now focused on building out an urban wildlife sanctuary, the Wild Mile.

Urban Rivers' current objectives:
- Increase habitat
- Improve water quality
- Inspire innovation
- Educate the public

...All while beautifying the Chicago River!

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