Event Plan Creation

Youth Development

By Adama B.

Executive Director

Posted Oct 12, 2018


This project will save us $4,212 , allowing us to Bring our prpgram to the 3000 youth and children in the tenderlion.

What We Need

  • Description of event concept and programming
  • Recommendations and research on venue, catering, and other vendors needed
  • Timeline for preparation and outline of team roles & responsibilities
  • Recommendations on pre- and post-event communications
  • Detailed day-of-event schedule
  • Note: This project does not include on-site event coordination or support on the day of the event. Related projects that may be completed in parallel are the Event Vendor Selection project, the Event Publicity Plan project, and the Event Budget Plan project

Nice To Have

This is my first fundraising event and this program is my life's work. I will be honored to work with a person is is both passionate about youth and children and an experienced planner/fund developer.

How This Will Help

We are a start up with a real vision that I believe people will relate to. We need this project so that we can get our program off the ground.

What We Have In Place

We currently have Dedicated staff which should make it easy for you to get started. We also have Logo, comms strategy and vision and the ability to provide any other information you need.

  • Location: Remote (work anywhere)

Project Steps

Prep: Information Exchange
  • Volunteer Manager provides overview of event vision, goals, and budget for execution, as well as any context about past organization events that can inform future event planning
  • Volunteer Manager introduces staff and/or volunteers available to help with event execution
Milestone 1: Research and Plan Development
  • Professional connects with Volunteer Manager for a brainstorming session
  • Professional drafts event concept and programming proposal
  • Professional conducts research on vendors and compiles suggestions based on event budget
  • Professional drafts project management timeline, roles and responsibilities, and day-of-event schedule
Milestone 2: Recommendations and Feedback
  • Professional shares event plan & recommendations with Volunteer Manager
  • Volunteer Manager provides feedback (up to 2 rounds)
Milestone 3: Presentation of Deliverables
  • Professional delivers final event plan
  • Professional advises on day-of-event execution
Prerequisites for Professional
  • Experience planning events - including logistics, vendor management, concept creation, and communications
Prerequisites for Organization
  • A staff member dedicated to executing on the event plan and making necessary purchases
  • Understanding of event vision and goals
  • Understanding of ideal and maximum event budget
  • Ability to provide the Professional with relevant materials, such as contacts for known or preferred vendors, information on the event’s purpose and goals, and any marketing or media materials used for prior events

Our Mission

Mission Statement: Is to get children and youth out of the city and into arts, science and nature. We will do this by leading weekend trips where children/youth can explore the world around them and beyond.

What We Do

We lead weekend outings for youth and children. Our goal is to foster a love for nature, arts and science that could be missed due to lack of opportunity.

  • City: San Francisco, CA, USA
Youth Development Education