Event Plan Creation

for  Weekend-Adventures.org
San Francisco, CA, USA
Posted by
Adama B.

Executive Director

Posted Date
Oct 12, 2018
Virtual volunteer opportunity
Impact statement
This project will save us $4,212 , allowing us to Bring our prpgram to the 3000 youth and children in the tenderlion.

Project Details

What We Need
  • Description of event concept and programming
  • Recommendations and research on venue, catering, and other vendors needed
  • Timeline for preparation and outline of team roles & responsibilities
  • Recommendations on pre- and post-event communications
  • Detailed day-of-event schedule
  • Note: This project does not include on-site event coordination or support on the day of the event. Related projects that may be completed in parallel are the Event Vendor Selection project, the Event Publicity Plan project, and the Event Budget Plan project
Additional Details

This is my first fundraising event and this program is my life's work. I will be honored to work with a person is is both passionate about youth and children and an experienced planner/fund developer.

What We Have In Place
  • We currently have Dedicated staff, which should make it easy for you to get started. We also have Logo, comms strategy and vision, and the ability to provide any other information you need.
How This Will Help

We are a start up with a real vision that I believe people will relate to. We need this project so that we can get our program off the ground.

Project Plan

Prep: Information Exchange
  • Volunteer Manager provides overview of event vision, goals, and budget for execution, as well as any context about past organization events that can inform future event planning
  • Volunteer Manager introduces staff and/or volunteers available to help with event execution
Milestone 1: Research and Plan Development
  • Professional connects with Volunteer Manager for a brainstorming session
  • Professional drafts event concept and programming proposal
  • Professional conducts research on vendors and compiles suggestions based on event budget
  • Professional drafts project management timeline, roles and responsibilities, and day-of-event schedule
Milestone 2: Recommendations and Feedback
  • Professional shares event plan & recommendations with Volunteer Manager
  • Volunteer Manager provides feedback (up to 2 rounds)
Milestone 3: Presentation of Deliverables
  • Professional delivers final event plan
  • Professional advises on day-of-event execution
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About The Org

Our Mission

Mission Statement:
Is to get children and youth out of the city and into arts, science and nature. We will do this by leading weekend trips where children/youth can explore the world around them and beyond.

What We Do

We lead weekend outings for youth and children. Our goal is to foster a love for nature, arts and science that could be missed due to lack of opportunity.

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