Project

Google Apps Set Up

Education

This project was

Completed

Dec 7, 2018

Matched with:

Marcin K.

This project will save us $3,111 , allowing us to substantially increase our effectiveness in developing and delivering the programs in support of the high risk children in Oakland's poorest neighborhoods.

What We Need

  • Setup and implementation of G Suite account and specific apps
  • Training on how to configure and use G Suite apps
  • Google Apps for Nonprofits (G Suite) is free for qualifying 501(c)(3) nonprofits, and includes 30GB of storage across Gmail and Google Drive

Additional Details

Top priority for us is to move our email domain moved from Godaddy to gmail. Next priority is to set up google drive so we can use instead of our Box drive.

How This Will Help

Many of our internal processes are fragmented - we use godaddy for email, Box drive for cloud storage, and no calendars are shared. The godaddy email is also error prone. The combination of all of this is creating significant inefficiencies. We believe having a full g-suite implementation would substantially improve our collaboration and efficiency across operations and our programs - transferring directly to helping us scale the number of children we can support.

What We Have In Place

We currently have good knowledge of our existing environment, which should make it easy for you to get started. We also have the ability to dedicate time, and the ability to provide any other information you need.

  • Location: Remote (work anywhere)

Project Steps

Prep: G Suite Account
Milestone 1: Information Gathering
  • Volunteer Manager shares current suite of applications team uses, along with current storage and file management system
  • Professional provides recommended list of G Suite apps to setup, and incorporates feedback from Volunteer Manager
Milestone 2: Implementation and Training
  • Professional sets up requested G Suite applications, such as Google Drive, Gmail, Google Docs, Google Calendar, and Google Hangouts.
  • Professional sets up Gmail with an initial set of email groups (if necessary)
  • Professional sets up G Suite account admin privileges for Organization’s designated admin users
  • Professional provides a basic tutorial on the functionality of different applications, as well as instructions for admin users
Prerequisites for Professional
  • Experience setting up and configuring G Suite applications, including G Suite account, Gmail, Google Drive, Google Docs, Google Calendar, and Google's video conferencing tools
  • Experience with software training and onboarding
  • Strong communication skills
Prerequisites for Organization
  • An active Google G Suite account, or approved application for G Suite for Nonprofits
  • A general idea of which G Suite applications your Organization needs to implement
  • A staff member committed to leading the rollout of your Organization's Google Apps internally, which will involve learning how to use the tools and helping others in your Organization use them

Our Mission

Faith Network's mission is to give hope to vulnerable children in East Bay schools by surrounding them with a caring community, igniting their innate potential and helping them to develop academic and life skills crucial to their growth and fulfillment. The goal is to prepare today’s youth for a life of serving others and contributing positively to their communities.

What We Do

We provide an array of services to public schools in low-income neighborhoods but concentrate our efforts on four targeted programs. Succeeding by Reading helps improve the reading skills of 2nd & 3rd grade students through direct intervention with its Excel Reading Clinics and supports students through library services and parent engagement. Science Horizons gives low-income elementary and middle school students unique hands-on learning experiences in science, technology, engineering and math; Health4Kids distributes thousands of nutritious weekend food bags yearly to low-income children with limited access to food. CareerBridge helps close the opportunity gap by providing low-income students at West Oakland high schools with individual mentorship, life skills, academic enrichment and internship with stipend.

We hit the jackpot with Marcin! He went above and beyond to help us migrate our email service to gmail. He was very knowledgable, extremely thoughtful, and exceeded our expectations. The transition was smooth and complete thanks to him.
Chelsea B.

Project Manager

Google Apps Set Up Project

It was great working with the Faith Network team. I really miss weekly calls during which we were discussing the requirements and the project plan. The whole team was really helpful during the project and thanks to this the project turned out to be a success - at least in my own humble opinion. Thank you Chelsea, Jim and Pearl.
Marcin Koprowski
Marcin K.

Volunteer