Event Plan Creation

Community & Economic Development


This project will save us $4,212 , allowing us to to sustain affordable housing, educate and meet individuals where they are.

What We Need

  • Description of event concept and programming
  • Recommendations and research on venue, catering, and other vendors needed
  • Timeline for preparation and outline of team roles & responsibilities
  • Recommendations on pre- and post-event communications
  • Detailed day-of-event schedule
  • Note: This project does not include on-site event coordination or support on the day of the event. Related projects that may be completed in parallel are the Event Vendor Selection project, the Event Publicity Plan project, and the Event Budget Plan project

How This Will Help

This project will help SUMMECH tell our story and increase donor support in our efforts in the preservation of affordable housing. We serve as a leader in community development initiatives that build economically sustainable neighborhoods in Mechanicsville and the State of Georgia. SUMMECH provides affordable housing to low and moderate-income families, who are at or below 80% of AMI. Home buying and financial literacy programs are offered for free, to give individuals and/or families the opportunity of quality living, as they desire it.

What We Have In Place

We currently have brand messaging and tagline which should make it easy for you to get started. We also have Facebook, Twitter, instagram with followers, and a website to support this effort and the ability to provide any other information you need.

Fun Fact

SUMMECH's developments have provided the fuel for the promise of neighborhood transformation and have culminated the development of over 1400 housing units independently and in partnership with for-profit developers. As a HUD Certified Housing Counseling Agency, over 1600 individuals have completed our Homebuyer Education and Financial Literacy Classes.

  • Location: Remote (work anywhere)

Project Steps

Prep: Information Exchange
  • Volunteer Manager provides overview of event vision, goals, and budget for execution, as well as any context about past organization events that can inform future event planning
  • Volunteer Manager introduces staff and/or volunteers available to help with event execution
Milestone 1: Research and Plan Development
  • Professional connects with Volunteer Manager for a brainstorming session
  • Professional drafts event concept and programming proposal
  • Professional conducts research on vendors and compiles suggestions based on event budget
  • Professional drafts project management timeline, roles and responsibilities, and day-of-event schedule
Milestone 2: Recommendations and Feedback
  • Professional shares event plan & recommendations with Volunteer Manager
  • Volunteer Manager provides feedback (up to 2 rounds)
Milestone 3: Presentation of Deliverables
  • Professional delivers final event plan
  • Professional advises on day-of-event execution
Prerequisites for Professional
  • Experience planning events - including logistics, vendor management, concept creation, and communications
Prerequisites for Organization
  • A staff member dedicated to executing on the event plan and making necessary purchases
  • Understanding of event vision and goals
  • Understanding of ideal and maximum event budget
  • Ability to provide the Professional with relevant materials, such as contacts for known or preferred vendors, information on the event’s purpose and goals, and any marketing or media materials used for prior events

Our Mission

SUMMECH's mission is to serve as a leader in community development initiatives that build economically sustainable neighborhoods in Mechanicsville and the State of Georgia.

Community & Economic Development Education