Annual Report Writing

Health & Nutrition

By Alissa O.

Chief Governance Officer

Posted Apr 24, 2018

This project will save us $5,000, allowing us to invest more in fundraising and outreach to increase our impact across the continent.

What We Need

  • Clear and effective copy for an annual report that illustrates the Organization’s successes and plans for growth. Copy may include: descriptions of programs, allocation of funds and recognition of donors and volunteers
  • Blueprint of the structure for the annual report, including optimal content, length, and style
  • Suggestions for the format and structure of the annual report, if applicable

How This Will Help

Our organization has been in transition over the last few years and we have not done an Annual Report since 2014. We really want to do one for 2017, but there are resource constraints and we currently have no communications staff. Africare has a long, rich history and our programs have real impact on the ground every single day but we need your assistance telling our story!

What We Have In Place

We currently have our vision, mission and plenty of programs to spotlight which should make it easy for you to get started. We also have a rich network in Africa where we currently have programs in 13 countries and the ability to provide any other information you need.

Fun Fact

We are celebrating our 48th birthday on May 4th!

  • Estimated Time
    Volunteers: 25-40 hours over 1-2 months
    Organizations: 5-7 hours
  • Location: Remote (work anywhere)

Project Steps

  • Prep: Distribution of Prep Materials
    • Volunteer Manager delivers relevant Organizational materials such as mission, vision, key messages, Organization’s history, profiles of individuals or communities served, previous annual reports and stories of impact
    • Volunteer Manager shares last year’s statistics, financial statements, significant accomplishments and stories of impact, awards received, new and noteworthy grants as well as the complete list of supporters including names and donor levels
    • Professional reviews prep materials and identifies any information gaps
  • Milestone 1: Project Outcomes, Steps, and Timelines are Determined
    • Professional and Volunteer Manager connect to discuss prep materials, overall goals, and desired tone and style for the copy
    • Professional and Volunteer Manager brainstorm key messages, themes, and content and determine a time for delivery
    • Professional creates project plan and articulates project goals
  • Milestone 2: Finalized Blueprint of the Report is Created
    • Professional creates the blueprint for the report and submits to the volunteer manager for review
    • Volunteer Manager reviews blueprint and provides feedback
    • Professional incorporates feedback and creates final draft of the blueprint
  • Milestone 3: Final Annual Report is Created
    • Professional writes first draft of the content for the report and submits to the volunteer manager for review
    • Volunteer Manager reviews the content and provides feedback
    • Professional incorporates feedback and creates final draft of the content
Prerequisites for Professional
  • Excellent writing and communications expertise
  • Experience writing annual reports or comparable marketing collateral
Prerequisites for Organization
  • Staff member committed to providing feedback throughout the process; we recommend an Executive Director or Board Member sign onto this specific project
  • Materials that illustrate your Organization’s impact, financials, program achievements, relevant data, etc.
  • Prep Materials should be gathered and ready to share prior to starting the project

Our Mission

Africare works to improve the quality of life of the people in Africa.

What We Do

Africare is a registered 501(c)(3) with corporate headquarters in Washington, DC and offices in 14 countries in sub-Saharan Africa. As the largest and most experienced international NGO operating exclusively in Africa, since 1970, Africare has partnered with local communities, NGOs, governments, academia, and the private sector to advance our mission of improving the quality of life of people in Africa. With over 45 years of experience, in large-scale multi-sectoral project management in 35 African countries, our core expertise and technical specialties include Nutrition, Agriculture and Food Security, Health (HIV/AIDS and MNCH), Humanitarian Assistance, and Youth and Women's Empowerment. To ensure sustainability and foster prosperity we collaborate with local organizations to transfer skills and best practices as our philosophy has always been "There are no Africare programs, only African programs." Africare is endorsed by Charity Navigator and the American Institute of Philanthropy Charity Watch.

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