Annual Report Writing

Community & Economic Development


This project will save us $9,148 , allowing us to share with funders the work we accomplish and where we're headed, and we'll only get one shot to make a great first impression.

What We Need

  • Clear and effective copy for an annual report that illustrates the Organization’s successes and plans for growth (e.g., descriptions of programs, allocation of funds, and recognition of donors and volunteers)
  • Blueprint of the structure for the annual report, including optimal content, length, and style
  • Suggestions for format and visuals, if applicable

Nice To Have

Basic knowledge of or some exposure to Hawaiian culture

How This Will Help

We are seeking assistance with creating powerful and impactful messaging for our Annual Report through a review and copywriting work within the next 2 weeks The report is approximately 8 pages and needs more pop Like every non-profit storytelling is a critical part of our operation. Without stories we cannot communicate what we do and therefore cannot fully utilize or impress our current or future donors. We'd like to have our Annual Report completed within the next couple of weeks so we can have a graphic designer work on taking the messaging into beautiful images for release in February!

What We Have In Place

We currently have last year's report which should make it easy for you to get started. We also have a working draft of this year's report w/data & information collected and the ability to provide any other information you need.

Fun Fact

We mainly work outside on a farm under an imu hale (underground oven building) on picnic tables, completely off grid with solar power.

  • Location: Remote (work anywhere)

Project Steps

  • Prep: Distribution of Prep Materials
    • Volunteer Manager delivers relevant Organizational materials such as mission, vision, key messages, Organization’s history, profiles of individuals or communities served, previous annual reports and stories of impact
    • Volunteer Manager shares last year’s statistics, financial statements, significant accomplishments and stories of impact, awards received, new and noteworthy grants as well as the complete list of supporters including names and donor levels
    • Professional reviews prep materials and identifies any information gaps
  • Milestone 1: Project Outcomes, Steps, and Timelines are Determined
    • Professional and Volunteer Manager connect to discuss prep materials, overall goals, and desired tone and style for the copy
    • Professional and Volunteer Manager brainstorm key messages, themes, and content and determine a time for delivery
    • Professional creates project plan and articulates project goals
  • Milestone 2: Finalized Blueprint of the Report is Created
    • Professional creates the blueprint for the report and submits to the volunteer manager for review
    • Volunteer Manager reviews blueprint and provides feedback
    • Professional incorporates feedback and creates final draft of the blueprint
  • Milestone 3: Final Annual Report is Created
    • Professional writes first draft of the content for the report and submits to the volunteer manager for review
    • Volunteer Manager reviews the content and provides feedback
    • Professional incorporates feedback and creates final draft of the content
Prerequisites for Professional
  • Excellent writing and communications skills
  • Experience writing annual reports or comparable marketing collateral
Prerequisites for Organization
  • A senior staff member (e.g., executive director or board member) committed to providing feedback
  • Information about your Organization’s impact, financials, program achievements, and other relevant details

Our Mission

Founded in 2006, Malama Kaua’i is a community-based, 501(c)3 nonprofit organization that focuses on advocating, educating, and driving action towards a sustainable Kaua’i. We consider the interrelatedness of all issues and the need for a holistic approach, with a focus on three primary areas: ‘Aina. We are rooted in the core value of aloha ‘aina (love and connection to the land). We create solutions that foster sustainability and work in harmony with nature while producing abundant, healthy and local food. Community. We care for our children, our economy, our society and our island’s future. We envision a Kaua’i where people enjoy a high quality of life and the sense of community is strong. Culture. We are built on healthy relationships with each other and our kinship with the land. We respect and perpetuate the local culture and indigenous wisdom of our ancestors.

What We Do

Our programs and projects include: Kalihiwai Community Farm & Garden Kaua`i School Garden Network Village Harvest Gleaning Program Mala‘ai Kula Farm-to-School Pilot Kaua‘i Ag Internship Program Volunteer Kaua‘i

Community & Economic Development Education Environment