Annual Report Writing

Youth Development


This project will save us $9,148 , allowing us to put those funds towards direct impact work for fostering youth wellbeing through youth-based community projects, educational campaigns, and policy directed resource-building.

What We Need

  • Clear and effective copy for an annual report that illustrates the Organization’s successes and plans for growth (e.g., descriptions of programs, allocation of funds, and recognition of donors and volunteers)
  • Blueprint of the structure for the annual report, including optimal content, length, and style
  • Suggestions for format and visuals, if applicable

How This Will Help

This project is important because as a collaborative community network, Project Safety Net depends on support from individuals, partners, and stakeholders who recognize the importance of our cause. Your skills would empower us to best communicate the impact of our organization and our dedication to serving youth wellbeing in the Palo Alto community. We would like your help to address in the most thoughtful and effective manner our mission, values, and stories of impact in our annual report so that we may continue to grow in our efforts to actively engage our youth and community.

What We Have In Place

We currently have all materials on hand that would inform the report, such as mission/value statements, photographs from events and projects, and financials that illustrate our organization’s purpose. We also have staff dedicated to the annual report who will maintain a clear line of communication and work with you throughout this process in providing feedback and any other information you may need.

Fun Fact

PSN is based on the collective impact model, a framework used around the country to help organizations work together and coordinate actions to effect social change towards a common cause. PSN is comprised of 30+ community organizations that work with youth, from the city, school district, and local nonprofits.

  • Location: Remote (work anywhere)

Project Steps

  • Prep: Distribution of Prep Materials
    • Volunteer Manager delivers relevant Organizational materials such as mission, vision, key messages, Organization’s history, profiles of individuals or communities served, previous annual reports and stories of impact
    • Volunteer Manager shares last year’s statistics, financial statements, significant accomplishments and stories of impact, awards received, new and noteworthy grants as well as the complete list of supporters including names and donor levels
    • Professional reviews prep materials and identifies any information gaps
  • Milestone 1: Project Outcomes, Steps, and Timelines are Determined
    • Professional and Volunteer Manager connect to discuss prep materials, overall goals, and desired tone and style for the copy
    • Professional and Volunteer Manager brainstorm key messages, themes, and content and determine a time for delivery
    • Professional creates project plan and articulates project goals
  • Milestone 2: Finalized Blueprint of the Report is Created
    • Professional creates the blueprint for the report and submits to the volunteer manager for review
    • Volunteer Manager reviews blueprint and provides feedback
    • Professional incorporates feedback and creates final draft of the blueprint
  • Milestone 3: Final Annual Report is Created
    • Professional writes first draft of the content for the report and submits to the volunteer manager for review
    • Volunteer Manager reviews the content and provides feedback
    • Professional incorporates feedback and creates final draft of the content
Prerequisites for Professional
  • Excellent writing and communications skills
  • Experience writing annual reports or comparable marketing collateral
Prerequisites for Organization
  • A senior staff member (e.g., executive director or board member) committed to providing feedback
  • Information about your Organization’s impact, financials, program achievements, and other relevant details

Our Mission

To develop and implement an effective comprehensive community-based mental health plan for overall youth well-being in Palo Alto.