Time Management Coaching

Help Extended Grace understand the best productivity and attention management strategies that work for them, recommend tools to help them reach their goals.
Extended Grace
Grand Haven, MI, USA
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Extended Grace
Grand Haven, MI, USA


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Posted April 2nd

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Project details

What we need
  • 3-5 one-on-one sessions with a coach to work on your individual methods of organizing your time and priorities
  • Recommendations on the best tools for your organizational needs
Additional details

This is a highly distracting org. with many people and things taking attention.

I answer the phones & visitor questions, I manage the donation process, filing, trip management (immersion exp down south), a local immersion & wrapping up a capital campaign. Additionally, daily things come up such as member concerns (we work with people with mental & physical disabilities), construction/rehab works checking in (we moved into a building w/ a lot of renovations), & coworker/supervisor interruptions

What we have in place
  • I like structure a lot and I build it into any system I am able to.
    I use Microsoft Office products including Teams, Word, Excel, Publisher, OneDrive and SharePoint.
    I use a notebook to write my to-do lists and notes for the week. I prefer analog solutions because I can carry them with me to review but I use a lot of digital products, too.
    I am visual.
    I am not sure what else to say - I know I can learn more & I'm open to that. I also know some of the biggest issues I face are situational.
How this will help
This project will save us $2,968 , allowing us to keep our doors open - we are losing our county funding and every dollar saved allows us to continue to create a community where every person is fully visible and connected.

My supervisor would be happy because I would offer some solutions to the speed with which I produce work. I will also be able to assist any co-workers find solutions in they, too, are struggling with this.

Project plan

Prep: Initial Assessment
  • Professional and Volunteer Manager discuss perceived areas of strength, areas of improvement, and assess current organizational systems
  • Professional and Volunteer Manager decide on specific areas to focus on along with schedule and goals for each coaching session
Milestone 1: Coaching Sessions
  • In-depth coaching sessions on topics like setting professional boundaries, prioritization, organizational skills & systems implementation
  • Ensure each session is followed by a trial period to apply the skills and report back at subsequent sessions on the outcomes, learnings and follow-up questions
Milestone 2: Wrap-up & Learnings
  • Volunteer Manager and Professional evaluate lessons learned and progress made throughout coaching sessions, and decide on tool(s) (if appropriate) to aid in future organizing needs
  • Volunteer Manager and Professional discuss action steps and area(s) of focus going forward
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About the org

Extended Grace
Our mission

The Momentum Center is a grassroots movement to create a stigma free community.
Vision: Everyone is (and knows they are) a valuable piece of the community puzzle.

What we do

The Momentum Center is a grassroots movement to create a stigma-free community. We do that by:
operating the Momentum Center for Social Engagement, a social and recreational program for people with mental illness, addictions, and disabilities,
directing the Momentum Cafe as a local coffee and pastry shop with the Momentum Center that is open to the public and provides a place for social integration,
facilitating community conversations including
Town Hall Meetings on Mental Illness
Town Hall Meetings on Race/Racism
Inspire! events that focus on the needs of disenfranchised and marginalized populations,
providing Cultural Immersion Experiences both internationally and Across the Bridge as we address the cultural and racial divide between Grand Haven (and surrounds) and Muskegon,
running Just Goods Gift Shop, a social enterprise that sells fair trade and social cause merchandise, and
hosting annual events including Prom with a Purpose and the Salmon Run to eRace Stigma.

The Momentum Center for Social Engagement is a unique complement to clinical and therapeutic services. No clinical diagnosis or referral is required and membership is just $1 per year. It is an empathy first environment. A robust research program provides evidence that the Momentum Center is helping reduce depression, anxiety, and loneliness among members.

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