Accounting Systems Review

Help Our Community Reads with feedback and recommendations on their accounting practices to improve their financial recordkeeping, reporting, and planning.
Our Community Reads
Ypsilanti, MI, USA
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Our Community Reads
Ypsilanti, MI, USA


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Posted February 8th

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Project details

What we need
  • Analysis of accounting needs and assessment of Organization’s current accounting practices
  • Recommendations for process improvements for enhanced reporting
  • Recommendations on appropriate bookkeeping system such as a spreadsheet or Quickbooks and related costs (if necessary)
  • Note: This does not include accounting systems set up or implementation
Additional details

QuickBooks, square
Various cash applications : cashapp, Venmo, zelle

What we have in place
  • *We sell merchandise as a fundraiser and need to track the inventory
    *we purchase books to donate, and need to track that inventory
    * we track grants in QuickBooks and want to to that more efficiently
How this will help
This project will save us $8,564 , allowing us to to do better financial planning so that our funds can go towards providing resources and opportunities to our students, rather than towards operations.

We want to make sure our organization stays compliant, and is audit ready. We also want to make sure we can document, evaluate, and report out on the progress the org has made. And ensure we can use grants appropriately.

Project plan

Prep: Distribution of Prep Materials
  • Proficiency with spreadsheet and/or software accounting
  • Understanding of any local regulations or laws that would affect Organization's accounting needs
Milestone 1: Analysis & Recommendations
  • Volunteer Manager communicates current accounting needs and practices to Professional
  • Volunteer Manager provides a chart of accounts or operating budget, and any financial statements currently being generated (e.g. statement of financial position, statement of activities, or statement of cash flows), outlining current operational constraints with existing system
  • Volunteer Manager conveys any budget and capacity considerations that might apply to ongoing bookkeeping management
  • Note: If necessary, Volunteer Manager should have Volunteer sign a Non Disclosure Agreement (NDA) prior to sharing and discussing Organization’s financial information.
Milestone 2: Final Deliverable
  • Professional provides revised list of recommendations, along with cost estimates and preferred vendors to use for implementation
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About the org

Our Community Reads
Our mission

Planting seeds of possibilities, inspiring a love of reading, cultivating a space where all feel empowered and can become academically confident while inviting our Hero Parents to be Co-Educators alongside us.

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