Event Logistics Planning

Help Colored Girls Bike Too to plan the logistics of their event, including run of show, tech requirements, and any additional needs.
Colored Girls Bike Too
Buffalo, NY, USA
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Colored Girls Bike Too
Buffalo, NY, USA

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Posted November 21st

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Project details

What we need
  • 3-5 one hour consulting sessions covering topics like run of show, tech requirements, menu planning, etc.
  • Written summary and/or notes on plans and best practices for topics discussed (e.g., a document outlining the sequence timing, content, logistics, and programming for an upcoming event)
Additional details

We need someone who can work on a tight timeline to support our start up organization with hosting a fundraiser/community event.

What we have in place
  • We currently have the concept, which should make it easy for you to get started. We also have a small team, and the ability to provide any other information you need.
How this will help
This project will save us $1,792 , allowing us to invest in other areas of organization, including this event

We need someone who can work on a tight timeline to support our start up organization with hosting a fundraiser/community event. This project is important because it will help us raise funding for our organization m so we can increase our capacity give back tot he community, and increase our capacity.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Planning Sessions
  • 3-5 calls with event professional and non-profit team to review goal of event and how logistics can support that goal
  • [Suggested Session] Session to discuss or offer feedback on run of show
  • [Suggested Session] Session to discuss or offer feedback on tech requirements
  • [Suggested Session] Session to discuss or offer feedback on floorplan and menu plan
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Colored Girls Bike Too
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Our mission

CGBT is a Black women-led radical cycling organization that centers mobility liberation by way of advocating for mobility justice in marginalized communities and promotes the healing and empowerment of Black women (Cis and Trans), Black GNB folks, and other sis and sibs of color, by bike.

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