Event Concept & Plan

Help Saving Our Youth VA think through their event concept and plan to ensure their event is a smashing success.
Saving Our Youth VA
Richmond, VA, USA
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Saving Our Youth VA
Richmond, VA, USA


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Posted November 4th

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Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

Spring 2024 but no specific date yet. This would be our annual gala. We've had them in the past, but the last one was before the pandemic and it was okay but nothing to write home to mom about. We need this to be our biggets fundraiser of the year so I think we need help.

What we have in place
  • We currently have fundraising committee, which should make it easy for you to get started. We also have good idea of what we want, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to The truth is, we wouldn't be able to do it at all if we had to pay $3,002. So the cost saving will allow us to actually get the help we need.

I would like this to be our biggest annual fundraiser to bring in at least half of our annual budget.

Project plan

Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Saving Our Youth VA
Our mission

The mission of our organization is to empower youth in Highland Park and surrounding communities to be productive members of the community by teaching them the benefits of education, positive relationships, career readiness and community service

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