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Event Concept & Plan

Help Westchester Del Rey Little League Softball think through their event concept and plan to ensure their event is a smashing success.
Westchester Del Rey Little League Softball
Los Angeles, CA, USA
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Westchester Del Rey Little League Softball
Los Angeles, CA, USA


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Posted October 4th

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

Our Little League softball program celebrate its 50th anniversary on Saturday, February 25th, 2024, and we want to make this date and season a memorable occasion for players, parents, alumni, and broader community. This is a combination of programming and fundraising.

What we have in place
  • We currently have a team of four board members, which should make it easy for you to get started. We also have dates, logo designs, and ideas/events, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to focus on player development and other areas where we have expertise.

With nearly 50 years of success, our league prioritizes kids' well-being, community ties, and skill development. We're fundraising to boost safety, coaching, and experiences. Join us in celebrating and supporting our vision. Thank you!

Project plan

Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Westchester Del Rey Little League Softball
Posted by
Jim E.

President, Westchester Del Rey LL

Our mission

The mission of Westchester Del Rey Little League is to provide a community-based environment that supports an opportunity for all players to participate, to have fun, to learn sportsmanship and respect, and to learn the rules and strategies of the game. All parents, Managers, Coaches and League Officials shall bear in mind that the attainment of exceptional athletic skill or winning of games is secondary. By espousing the virtues of character, courage, and loyalty, WDRLL strives to develop citizens rather than superior athletes.

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