Event Concept & Plan

Help Creative Reaction Lab think through their event concept and plan to ensure their event is a smashing success.
Creative Reaction Lab
Saint Louis, MO, USA
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Creative Reaction Lab
Saint Louis, MO, USA


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Posted October 4th

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

We need assistance with the full Events Start to Finish Bundle. We are planning our 1st ever festival (3 day conference +++) and need assistance. This festival will include awards, as well as panels, art exhibits and interactive workshops.

What we have in place
  • We currently have an outline of the event, which should make it easy for you to get started. We also have staff who will serve as thought partners, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to continue to support and serve young leaders.

This is the first large festival we will be hosting but plan to host these annually. This festival will help us expand our impact and reach as well as meet revenue goals to continue to serve young leaders.

Project plan

Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Creative Reaction Lab
Posted by
Irina M.

Chief Operating Officer

Our mission

Our mission is to educate, train, and challenge Black and Latinx youth to become leaders in designing healthy and racially equitable communities. We're challenging the belief that only adults with titles (e.g. mayors, CEOs, etc.) have the power and right to challenge racial and health inequities. However, we're conscious that young leaders and adults alike must collectively design a world centered in equity.

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